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ORIGINAL FLORIDA DEPARTMENT OF STATE Glenda E . Hood Secretary of State DIVISION OF LIBRARY AND INFORMATION SERVICES RECORDS DISPOSITION COMPLIANCE STATEMENT This Compliance Statement is for the Indian River County Board of County Commissioners (please Indicate name of responding agency) for the 2002=2003 fiscal year. Please read and complete the following and return by December 31 . 2003 to : Department of State , Division of Library and Information Services , Mail Station 9A, Tallahassee , FL 32399- 0250 ; FAX (850) 413-7224. 119.01 (1 )9 F.S., "Every public official shall systematically dispose of records no longer needed , subject to the consent of the records and information management program of the Division of Library and Information Services of the Department of State in accordance with s . 257. 36." 257.36(5), F.S . , "For the purposes of this section , the term "agency" shall mean any state, county, district, or municipal officer, department, division , bureau , board, commission , or other separate unit of government created or established by law. It is the duty of each agency to : (a) Cooperate with the division in complying with the provisions of this chapter and designate a records management liaison officer. (b) Establish and maintain an active and continuing program for the economical and efficient management of records . " 1 B-24.003(10), F.A. C. , "Prior to records disposition , an agency must ensure that retention requirements have been satisfied . The minimum requirements for each records disposition is the identification and documentation of the following : schedule number, item number; record series title; the inclusive dates ; and the volume in cubic feet. A public record may be destroyed or otherwise disposed of only in accordance with retention schedules established by the Division . Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section 92 .29, F. S . " 1 B44.003( 12), F.A. C. , "Any record series identified, by either a General Records Schedule or approved Records Retention Schedule, indicating archival value cannot be destroyed without the approval of the Florida State Archives. " Compliance Certification 1 . This agency is in compliance with the law in accordance with Florida Statutes , sections 119 .041 ( 1 ) and 257. 36 (5 ) , and Florida Administrative Code , Rules IB -24 , 003 ( 10 ) and 1 B-24 . 003 ( 12) . _ Yes No ( If not in full compliance , please list areas in need of assistance . ) 2. This agency has disposed of 71 . 6 cubic feet of records for the fiscal year indicated above . Agency Head Signature Kenneth R . Macht , Chairman Please print name and title of Agency Head (Please see attached for RMLO designation.) ❑ STATE LIBRARY OF FLORIDA R.A. Gray Building • Tallahassee, Florida 32399-0250 • (850) 245-6600 FAX: (850) 488 -2746 • TDD: (850) 922-4085 • http ://www.dos.state.fl.us ❑LEGISLATIVE LIBRARY SERVICE ❑ RECORDS MANAGEMENT SERVICES ❑FLORIDA STATE ARCHIVES (850) 488-2812 9 FAX: (850) 488-9879 (850) 487-2180• FAX: (850) 413 -7224 (850) 245-6700• FAX: (850) 4884894