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2 . 5 . 4 COMPETITIVE BIDDING 2 . 5 . 4 . 1 Bidding Documents shall consist of bidding requirements, proposed contract forms, General Conditions and Supplementary Conditions, Specifications and Drawings . 2 . 5 . 4 . 2 If requested by the Owner, the Architect shall arrange for procuring the reproduction of Bidding Documents for distribution to prospective bidders . The Owner shall pay directly for the cost of reproduction or shall reimburse the Architect for such expenses . 2 . 5 . 4 . 3 If requested by the Owner, the Architect shall distribute the Bidding Documents to prospective bidders and request their return upon completion of the bidding process. The Architect shall maintain a log of distribution and retrieval, and the amounts of deposits, if any, received from and returned to prospective bidders. This document has important legal consequences. Consultation with an 2 . 5 . 4 . 4 The Architect shall consider requests for substitutions, if permitted by the Bidding attorney is encouraged with respect to Documents, and, with the concurrence of the Owner, shall prepare and distribute addenda its completion or modification. identifying approved substitutions to all prospective bidders. AUTHENTICATION OF THIS ELECTRONICALLY DRAFTED AIA DOCUMENT MAY BE MADE BY USING 2 . 5 . 4 . 5 The Architect shall participate in or, at the Owner's direction, shall organize and AIA DOCUMENT D401. conduct a pre -bid conference for prospective bidders. 2 . 5 . 4 . 6 The Architect shall prepare responses to questions from prospective bidders and provide clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda. 2 . 5 . 4. 7 The Architect shall participate in or, at the Owner's direction, shall organize and conduct the opening of the bids. The Architect shall subsequently document and distribute the bidding results, as directed by the Owner. 2 . 5 . 5 NEGOTIATED PROPOSALS 2 . 5 . 5 . 1 Proposal Documents shall consist of proposal requirements, proposed contract forms, General Conditions and Supplementary Conditions, Specifications and Drawings. 2 . 5 . 5 . 2 If requested by the Owner, the Architect shall arrange for procuring the reproduction of Proposal Documents for distribution to prospective contractors. The Owner shall pay directly for the cost of reproduction or shall reimburse the Architect for such expenses . 2 . 5 . 5 . 3 If requested by the Owner, the Architect shall organize and participate in selection interviews with prospective contractors. 2 . 5 . 5 . 4 The Architect shall consider requests for substitutions, if permitted by the Proposal Documents, and , with concurrence of the Owner, shall prepare and distribute addenda identifying approved substitutions to all prospective contractors. s pi's 2 . 5 . 5 . 5 If requested by the Owner, the Architect shall assist the Owner during negotiations with prospective contractors. The Architect shall subsequently prepare a summary report of © 1997 AIA® the negotiation results, as directed by the Owner. AIA DOCUMENT 8141 - 1997 ARTICLE 2 . 6 CONTRACT ADMINISTRATION SERVICES STANDARD FORM AGREEMENT 2 . 6 . 1 GENERAL ADMINISTRATION The American Institute of Architects 2 . 6 . 1 . 1 The Architect shall provide administration of the Contract between the Owner and 1735 New York Avenue N .W. the Contractor as set forth below and in the modified 1997 edition of AIA Document A201, Washington, D. C . 20006-5292 General Conditions of the Contract for Construction, ewffent as of the date of this Agr-eeffie" attached hereto as Exhibit B. Further modifications diem made to the General Conditions, when adopted as part of the Contract Documents, shall be enforceable under this 0 1917, 19261 1948, 19511 1953, 19581 19611 1963t 19661 19671 1970o 19741 19771 1987o ® 1997 by TFe American Institute of Architects . Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will subject the violator to legal prosecution . WARNING: Unlicensed photocopying violates U .S . copyright laws and will subject the violator to legal prosecution . This document was electronically produced with permission of the AIA and can be reproduced in accordance with your license without violation until the date of expiration as noted below. expiration as noted below. User Document: standard agreement admin bldg 97bl4l(4-8-03). aia -- 5/5/2003. AIA License Number 1127252, which expires on 7/31/2003. 20