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Attachment 1 , Exhibit - 1 , the Grantee shall notify the <br /> Department ' s Contracts Administrator at 850 / 488 - 7896 to <br /> request a copy of the updated information . <br /> 19 . Following receipt of an audit report identifying any <br /> reimbursement due the DEPARTMENT for the GRANTEE ' S non - <br /> compliance with this Agreement , the GRANTEE will be allowed <br /> a maximum of thirty ( 30 ) days to submit additional pertinent <br /> documentation to offset the amount identified as being due <br /> Following receipt of an audit report identifying the <br /> DEPARTMENT . The DEPARTMENT , following a review of the <br /> documentation submitted by the GRANTEE , will inform the <br /> GRANTEE of any reimbursement due the DEPARTMENT . <br /> 20 . The GRANTEE shall retain all records supporting PROJECT <br /> costs for three ( 3 ) years after the fiscal year in which the <br /> final PROJECT payment was released by the DEPARTMENT or <br /> until final resolution of matters resulting from any <br /> litigation , claim or audit that started prior to the <br /> expiration of the three - year retention period . The <br /> DEPARTMENT , State Auditor General , State Comptroller and <br /> other agencies or entities with jurisdiction shall have the <br /> right to inspect and audit the GRANTEE ' S records for said <br /> PROJECT within the three - year retention period . <br /> 21 . The DEPARTMENT ' S Contract Manager for the purpose of this <br /> Agreement shall be responsible for ensuring performance of <br /> its terms and conditions and shall approve all reimbursement <br /> requests prior to payment . The GRANTEE ' S Liaison Agent , as <br /> identified in the PROJECT application , or successor , shall <br /> act on behalf of the GRANTEE relative to the provisions of <br /> this Agreement . The GRANTEE ' S Liaison Agent , shall submit <br /> to the DEPARTMENT signed PROJECT status reports every ninety <br /> ( 90 ) days summarizing the work accomplished , problems <br /> encountered , percentage of completion , and other information <br /> which may be requested by the DEPARTMENT . Photographs to <br /> reflect the construction work accomplished shall be <br /> submitted when the DEPARTMENT requests them . Any and all <br /> notices shall be delivered to the parties at the following <br /> addresses . <br /> Page 6 of 11 <br />