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OUTSIDE AGENCY FUNDING POLICY b . Once an agency has received funding for four (4) years , that agency will become ineligible to receive funding from County nonprofit funds . c. Any agencies that have received nonprofit funding from the General Fund of Indian River County prior to or during the 2001 /2002 fiscal year will remain eligible forfunding for the next fees-(4 ) three 3 years . After that time , these agencies will become ineligible for funding in accordance with policies I . C . 1 . a and I . C . 1 . . 2 . The total allocated for all nonprofits serves as only a ceiling . Even if additional funds are available , no agency is guaranteed funding . 3 . The County Administrator will recommend funding for each agency in accordance with this policy. The County Administrator may adjust the recommended funding for any agency on an as needed basis . This amount will be included in the proposed budget presented to the Board of Commissioners . 4 . All funding allocations to agencies are awarded at the discretion of the Board of Commissioners . If an agency does not exhibit a countywide purpose for a program , if this need is being met by other agencies , or based on Board discretion , then such agency may not receive funding . D . Nonprofit Agency Responsibilities After Award of Funding 1 . Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. 2 . All reimbursable expenses must be documented by an invoice and or a copy of the canceled check . Any expense not documented properly to the satisfact on of the Office of Management & Budget and/or the CountyAdministrator may not be reimbursed . 3 . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners . In the event an agency provides inadequate documentation on a consistent basis , funding may be discontinued immediately. Adc itionally, this may adversely affect future funding requests . 4 . Expenditures may only be reimbursed from the fiscal year for which func ing was awarded . For example , no expenditures prior to October 1 st may be reimbursed ith funds from the following year. Additionally, if any funds are unexpended at the end of E fiscal year, these funds are not carried over to the next year unless expressly authorize J by the Board of Commissioners . 5 . All requests for reimbursement at fiscal year end ( September 30th) must be submitted on a timely basis . Each year, the Office of Management & Budget willsend a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point . 6 . Each reimbursement request must include a summary of expenses by type . These summaries should be broken down into salaries , benefits , supplies , contractual services , etc. If Indian River County is reimbursing an agency for only a portion of an expense (e . g . salary of an employee) , then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summaryforms available . Approved 2/ 19/02 Page 3