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6 . Maintain a cost share disbursement tracking and accounting <br /> database based on contract numbers , property owners ' tax I . D . <br /> numbers in order to effectively monitor funding 'status . <br /> 7 . Maintain files of the Best Management Practice Certification <br /> and Request for cost - share Payment Form and invoices , and <br /> canceled checks for each property owner . <br /> 8 . Submit invoices in accordance with the contract to the FDACS . <br /> Invoices shall reference the contract number , and shall be <br /> submitted in duplicate . <br /> 10 . Invoices shall be submitted with a detailed summary of <br /> expenditures , including but not limited to ; property owner , <br /> amount disbursed and date of payment . <br /> 11 . Provide a copy of the Best Management Practice Certification <br /> and Request for cost - share Payment Form , Verification of BMP <br /> Implementation Form , invoices , and canceled checks to the <br /> FDACS for each property addressed in each submitted invoice . <br /> 12 . Provide the assistance of the Contractor ' s technician for <br /> matters related to this program as required . <br /> 13 <br />