2003-253I - Laserfiche WebLink

Home Browse Search

lulMorgan • Jacoby • Thum • Boyle j & Associates , P.A. Certified Public Accountants Management Letter The Board of Directors St. Peters Human Services , Incorporated : We have audited the financial statements of St. Peters Human Services, Incorporated . , as of and for the year ended June 30 , 2002 , and have issued our report thereon dated September 17 , 2002 . We have issued our Independent Auditors ' Report on Compliance and Internal Control over Financial Reporting dated September 17 , 2002 . Disclosures in that report, if any , should be considered in conjunction with this management letter. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller General of the United States . Additionally, our audit was conducted in accordance with the provisions of Chapter 10 . 850 , Rules of the Auditor General , which govern the conduct of local governmental entity audits performed in the State of Florida and require that certain items be addressed in this letter. The Rules of the Auditor General (Section 10 . 854 ( 1 ) (d) 2 . ), require disclosure as to whether or not prior recommendations made in the preceding annual financial report have been followed. In connection with our audit, we determined that the Academy has satisfactorily resolved all comments made in the annual financial report for the year ended June 30 , 2001 . The Rules of the Auditor General (Sections 10 . 854 ( 1 ) (d) 3 . , 4 . , 5 . , 6 . ) require disclosure in the management letter of the following matters if not already addressed in the auditors ' report on compliance and internal control over financial reporting : recommendations to improve financial management, accounting procedures, and internal controls ; violations of laws, rules , regulations , and contractual provisions which may or may not materially affect the financial statements ; illegal or improper expenditures which may or may not materially affect the financial statements ; improper or inadequate accounting procedures ; failures to properly record financial transactions ; and other inaccuracies , shortages, defalcations , and instances of fraud discovered by the auditor. Our audit disclosed the following matters : Consider Hiring a Qualified Bookkeeper The Academy ' s Administrator currently performs all bookkeeping procedures on the Quickbooks accounting software, in addition to all other administrative functions required of that position. Certain filing and recordkeeping duties have been delegated to the administrative assistant, however, all of the bookkeeping responsibilities are retained by the Administrator. We suggest hiring a qualified bookkeeper to maintain the general ledger in accordance with the Red Book and to prepare all appropriate account detail and reconciliations . This could be accomplished by hiring a part-time or full-time assistant, as may be necessary, or by training the current administrative assistant to use the Quickbooks software . We believe this will ensure all transactions are recorded, in accordance with the Red Book, in the proper accounts, that they are reconciled on a timely basis, and that all reconciling differences are investigated and resolved in a timely manner and this will facilitate a more effective utilization of the Administrator' s time and skills. 700 - 20th Street 9 Vero Beach, Florida 32960 9 Phone 561 - 562 -4158 • Telefax 561 -563 -2024