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loll <br /> Interface Budgets with Accounting <br /> The Academy prepares annual budgets each year for certain funds and periodically amends the <br /> budgets as circumstances warrant. However, there is no comparison of actual results with the <br /> budgeted figures on a periodic basis . We recommend the budgets be prepared in the same manner <br /> as the general ledger account and function codes and loaded into Quickbooks software for monthly <br /> comparison. <br /> Update Accounting Policies and Procedures Manual <br /> Over the past several years , the Academy has implemented various policies and procedures relating <br /> to the accounting function. We recommend the Academy update the written manual addressing <br /> these policies and procedures to ensure proper application of these procedures . <br /> Obtain Fingerprinting and Drug Test Documentation <br /> We noted the Academy ' s bus driver did not have the proper fingerprinting and drug test <br /> documentation on file at the District ' s offices . In addition, a teacher did not have the proper drug <br /> test documentation on file . We recommend the Academy obtain and maintain the proper <br /> documentation on file for each employee as of the date of hiring . <br /> This report is intended for the information of the Board of Directors, management, the Indian River <br /> County District School Board, and the Auditor General of the State of Florida. This restriction is <br /> not intended to limit the distribution of this report, which is a matter of public record . <br /> September 17, 2002 , <br /> 29 <br />