2007-207B - Laserfiche WebLink

Home Browse Search

Attachment A Scope of Work OVERVIEW: Recipient shall update the U .S . Census Bureau's official master address file (MAF ) that will be used to deliver the 2010 Census forms. It is essential that this master address file contain all addresses where Floridians reside . In this way the 2010 Census will reflect a complete and accurate count in Florida ensuring that cities and counties receive their fair share of state and federal funds. Recipient shall use the technical assistance funding provided in this Agreement to help with a variety of costs associated with the review and update of addresses within its jurisdiction . Eligible expenses include technology (purchase , lease or upgrade of computer-related equipment and software); overtime pay for full-time workers and salaries for temporary workers; travel and training ; and contractual agreements with other Florida governmental entities (regional planning councils , state universities , community colleges, or other cities or counties). All subcontracts shall be in accordance with Section (14) fourteen of this Agreement. SCOPE OF WORK : ( 1 ) Within ten ( 10) days of Agreement execution , the Recipient shall provide the following in writing to the Department for the Department's approval : • Description of the process for updating the Census Bureau 's master address file . Project work plan (timeline); this shall be detailed by month and year and include an estimate of how long it will take to complete the update of addresses within the Recipient's jurisdiction . (2 ) The Recipient shall provide to the Department by the 10" day of each month following the activity, a monthly progress report which details how much work has been completed and a financial report which details the monthly expenditures that were incurred during the previous month . The following information shall be included — Grant Progress Report Financial Report Total number of addresses that have been verified , Monthly expenditures with all backup documentation by updated, added , or deleted in the MAF Bud et line item Percentage of total project completion Project to date expenditures by Budget line item Updated project work plan (timeline ) of total project Remaining funds under Agreement by But line item completion (3) The Recipient must provide a closeout package to the Department within thirty (30) days of the expiration date of the Agreement or upon completion of the scope of work (whichever occurs first) . The closeout package shall include the following — Project accomplishments and outcomes , total number of addresses that were verified , updated , added , and deleted in the MAF , percentage of total project completed . Final financial report that shows total project to date expenditures by Budget line item . The Recipient must document all program expenditures with the appropriate invoices and receipts . All invoices and receipts must be submitted with the standard reimbursement request form that will be provided by the Department in an order and format that is reasonable and acceptable to the Department. The Department must be able to correlate all expenditures with the appropriate invoices . Each expenditure listed in the reimbursement request must be adequately labeled and identified , supported with the appropriate invoice and proof of payment. If travel is submitted with a reimbursement request, the Recipient must submit a State of Florida Voucher For Reimbursement of Travel Expenses and all receipts for each traveler included in the reimbursement request. All travel expenditures must be in accordance with Section 112 .061 F .S. The Recipient may submit reimbursement requests as frequently as necessary. 19