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2008-337
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2008-337
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Last modified
4/14/2016 9:19:53 AM
Creation date
10/1/2015 12:43:43 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
10/14/2008
Control Number
2008-337
Agenda Item Number
8.L.
Entity Name
Florida Division of Emergency Management
Subject
Subgrant Agreement State and Federally Funded
Project Number
09-BG-03-10-40-01
Supplemental fields
SmeadsoftID
7649
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(7) REPORTS <br /> (a) The Recipient shall provide the Division with quarterly reports and a close-out report . <br /> These reports shall include the current status and progress by the Recipient and all subrecipients and <br /> subcontractors in completing the work described in the Scope of Work and the expenditure of funds under <br /> this Agreement , in addition to any other information requested by the Division . <br /> (b) Quarterly reports are due to the Division no later than 30 days after the end of each <br /> quarter of the program year and shall be sent each quarter until submission of the administrative close- <br /> out report . The ending dates for each quarter of the program year are March 31 , June 30 , September 30 <br /> and December 31 . <br /> (c) The close-out report is due 60 days after termination of this Agreement or 60 days <br /> after completion of the activities contained in this Agreement, whichever first occurs . <br /> (d) If all required reports and copies are not sent to the Division or are not completed in a <br /> manner acceptable to the Division , the Division may withhold further payments until they are completed or <br /> may take other action as stated in Paragraph (11 ) REMEDIES . "Acceptable to the Division " means that <br /> the work product was completed in accordance with the Budget and Scope of Work. <br /> (e) The Recipient shall provide additional program updates or information that may be <br /> required by the Division . <br /> (f) The Recipient shall provide additional reports and information identified in Attachment <br /> D . <br /> (8) MONITORING . <br /> The Recipient shall monitor its performance under this Agreement, as well as that of its <br /> subcontractors and/or consultants who are paid from funds provided under this Agreement , to ensure that <br /> time schedules are being met , the Schedule of Deliverables and Scope of Work are being accomplished <br /> within the specified time periods, and other performance goals are being achieved . A review shall be <br /> done for each function or activity in Attachment A to this Agreement , and reported in the quarterly report . <br /> In addition to reviews of audits conducted in accordance with paragraph (6) above , monitoring <br /> procedures may include , but not be limited to , on-site visits by Division staff, limited scope audits , and/or <br /> other procedures . The Recipient agrees to comply and cooperate with any monitoring <br /> procedures/processes deemed appropriate by the Division . In the event that the Division or the <br /> Department determines that a limited scope audit of the Recipient is appropriate , the Recipient agrees to <br /> comply with any additional instructions provided by the Division or the Department to the Recipient <br /> regarding such audit . The Recipient further agrees to comply and cooperate with any inspections , <br /> reviews , investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor <br /> General . In addition , the Division will monitor the performance and financial management by the <br /> Recipient throughout the contract term to ensure timely completion of all tasks . <br /> 7 <br />
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