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2009-239
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2009-239
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Last modified
3/14/2016 1:04:40 PM
Creation date
10/1/2015 3:50:21 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
09/15/2009
Control Number
2009-239
Agenda Item Number
8.E.
Entity Name
Florida Devision of Emergency Management
Subject
Subgrant Agreement
Preparedness and Assistance Trust Fund Base Grant Agreement
Project Number
10-BG-25-10-40-01-068
Alternate Name
EMPG
Supplemental fields
SmeadsoftID
10790
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is made with a commercial ( for-profit ) organization on a cost-reimbursement basis , the Recipient shall be <br /> subject to Federal Acquisition Regulations 31 . 2 and 931 . 2 . <br /> ( b ) The Recipient shall retain sufficient records to show its compliance with the terms of <br /> this Agreement, and the compliance of all subcontractors or consultants paid from funds under this <br /> Agreement, for a period of five years from the date the audit report is issued , and shall allow the Division <br /> or its designee , the State Chief Financial Officer or the State Auditor General access to the records upon <br /> request. The Recipient shall ensure that audit working papers are available to them upon request for a <br /> period of five years from the date the audit report is issued , unless extended in writing by the Division . <br /> The five year period may be extended for the following exceptions : <br /> 1 . If any litigation , claim or audit is started before the five year period expires , <br /> and extends beyond the five year period , the records shall be retained until all litigation , claims or audit <br /> findings involving the records have been resolved . <br /> 2. Records for the disposition of non-expendable personal property valued at <br /> $ 5 , 000 or more at the time it is acquired shall be retained for five years after final disposition . <br /> 3. Records relating to real property acquired shall be retained for five years after <br /> the closing on the transfer of title . <br /> ( c ) The Recipient shall maintain all records for the Recipient and for all subcontractors or <br /> consultants to be paid from funds provided under this Agreement, including documentation of all program <br /> costs, in a form sufficient to determine compliance with the requirements and objectives of the Budget <br /> and Scope of Work - Attachment A - and all other applicable laws and regulations . <br /> ( d ) The Recipient , its employees or agents , including all subcontractors or consultants to <br /> be paid from funds provided under this Agreement, shall allow access to its records at reasonable times <br /> to the Division , its employees, and agents . ' Reasonable" shall ordinarily mean during normal business <br /> hours of 8 : 00 a . m . to 5 : 00 p. m . , local time, on Monday through Friday . "Agents" shall include , but <br /> not be <br /> limited to , auditors retained by the Division . <br /> ( 6 ) AUDIT REQUIREMENTS <br /> For Federal Funds : <br /> ( a ) The Recipient agrees to maintain financial procedures and support documents , in <br /> accordance with generally accepted accounting principles , to account for the receipt and expenditure of <br /> funds under this Agreement. <br /> ( b ) These records shall be available at reasonable times for inspection , review, or audit <br /> by state personnel and other personnel authorized by the Department or the Division . ' Reasonable" shall <br /> ordinarily mean normal business hours of 8: 00 a . m . to 5 : 00 p. m . , local time, Monday through Friday . <br /> ( c ) The Recipient shall provide the Department with the records , reports or financial <br /> statements upon request for the purposes of auditing and monitoring the funds awarded under this <br /> Agreement. <br /> 2 <br />
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