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PASCO COUNTY, FLORIDA <br /> INTEROFFICE MEMORANDUM <br /> TO : Honorable Chairman and DATE : 8/22/07 FILE : PU07-684 <br /> Members of the Board of <br /> County Commissioners <br /> THRU : Whael N rock SUBJECT: Purchase of Hazardous Waste <br /> OMB Directo Disposal Services , Annual Award— <br /> C ,� EQ Florida , Inc. <br /> FROM : Scott P . Stromer REFERENCE : Bid No. 07-125K <br /> Purchasing Director All Commission Districts <br /> It is recommended that the data herein presented be given formal consideration by the Board of <br /> County Commissioners (BCC) . <br /> DESCRIPTION AND CONDITIONS : <br /> On May 7 , 2007, the Purchasing Department, at the request of the Hazardous Waste Section , <br /> solicited bids to establish an annual award for packing , hauling and proper disposal of household <br /> hazardous waste collected throughout the County. Specifications were prepared by the Hazardous <br /> Waste Section . Notice of Bid was published in the St. Petersburg Times on May 9 , 2007 . All <br /> provisions of the Purchasing Ordinance have been met. <br /> On June 15, 2007 , three (3) bids were received , publicly opened , and read . The results are shown on <br /> the attached tabulation sheet. Twenty-five (25 ) vendors were mailed Invitations to Bid ; seven (7 ) from <br /> Pasco County. No responses were received from Pasco County. The prices offered by the lowest, <br /> responsive , and responsible bidder, EQ Florida , Inc. , are approximately two percent (2%) higher than <br /> those awarded in June 2004. EQ Florida , Inc. , is the current service provider. <br /> ALTERNATIVE AND ANALYSIS : <br /> 1 . Approve staffs recommendation and award to the lowest, responsive , and responsible bidder, <br /> EQ Florida , Inc. , for the specified and offered hazardous waste services. <br /> 2 . Award to another bidder. <br /> 3 . Reject all bids and resolicit. <br /> RECOMMENDATION AND FUNDING : <br /> The Purchasing Department, with concurrence from the Hazardous Waste Section , recommends that <br /> the BCC approve Alternative No . 1 and award to the overall lowest, responsive, and responsible <br /> bidder, EQ Florida , Inc. , for the specified hazardous waste services . Award will begin on October 1 , <br /> 2007 and continue through September 30, 2010 , unless cancelled in accordance with the issued bid <br /> documents . It is anticipated that at least $29 ,000 .00 will be expended annually. In the unlikely event <br /> the awarded vendor defaults, the Purchasing Department further requests authorization to utilize the <br /> next lowest and available vendor. <br /> Funds will be made available in Account No. B450-752206-33400 and various other accounts of the <br /> 2007-08 Fiscal Year Budget and will be requested in the 2008-09 and 2009-2010 Fiscal Year <br /> Budgets, contingent upon the BCC's approval of these budgets. <br /> ATTACHMENTS : <br /> 1 . Proof of Publication <br /> 2 . Tabulation Sheet <br /> 3 . Bid Copy <br /> SPS/ss <br /> cc: Bruce E . Kennedy, P . E . , Assistant County Administrator ( Utilities Services ) <br /> Robert J . Sigmond , Utilities Fiscal and Business Services Director <br /> Farouk M . EI-Shamy, Ph . D . , Environmental/Hazardous Manager <br /> APPROVED AGENDA ITEM FOR <br /> DATE EP 1 1 2007 <br /> BY <br />