2006-417-1of2 - Laserfiche WebLink

Home Browse Search

i) In the event the COUNTY proceeds with the construction/construction inspection of the PROJECT with its own forces, the COUNTY will only be reimbursed for direct costs (this excludes general and administrative overhead). ii) All costs charged to the PROJECT shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers evidencing in proper detail the nature and propriety of the charges. C) Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the DEPARTMENT under Section 334.044 (29), Florida Statutes. D) If this Agreement involves units of deliverables, then such units must be received and accepted in writing by the Contract Manager prior to payments. E) The COUNTY must submit the final invoice to the DEPARTMENT within 180-days after the final acceptance of the PROJECT. Invoices submitted after the 180-day time period will not be paid. F) The DEPARTMENT ' S obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. G) Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre-audit and post-audit. H) Travel costs will not be reimbursed. I) The COUNTY shall submit one invoice (3 copies), plus supporting documentation required by the DEPARTMENT to the Project Manager for approval and processing on a monthly basis . J) A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining timely payments(s) from a state and/or COUNTY. The Vendor Ombudsman may be contacted at (850) 410- 9724 or by calling the Department of Financial Services Hotline, 1 -800-848 -3792. K) Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the DEPARTMENT at all times during the period of this Agreement and for five years after final payment is made. Copies of these documents and records shall be furnished to the DEPARTMENT upon request. Records of costs incurred includes the COUNTY'S general accounting records and the project records, together with supporting documents and records of the COUNTY and all subcontractors performing work on the project, and all other records of the COUNTY and subcontractors considered necessary by the DEPARTMENT for a proper audit of costs. L) The DEPARTMENT, during any fiscal year, shall not expend money, incur any liability, 3