2009-273B - Laserfiche WebLink

Home Browse Search

b . Records for the disposition of non-expendable personal property valued at $5 ,000 or more at the time it is acquired shall be retained for six years after final disposition. c. Records relating to real property acquired shall be retained for six years after the closing on the transfer of title. 3 . 3 DEVELOPER shall maintain all records for DEVELOPER and for all subcontractors or consultants who contract with the DEVELOPER for goods or services which are to be paid through the DEVELOPER from funds provided under this Agreement, including documentation of all program costs, in a form sufficient to determine compliance with the requirements and objectives of the Scope of Services - Appendix A and the Budget - Appendix F and all other applicable laws and regulations . 3 .4 DEVELOPER, its employees or agents, including all subcontractors or consultants who contract with the DEVELOPER for goods or services which are to be paid through the DEVELOPER from funds provided under this Agreement, shall allow access to its records related to all funds provided under this Agreement at reasonable times to DEPARTMENT, its employees, and agents. "Reasonable" shall ordinarily mean during the normal business hours of 8 : 00 am . to 5 : 00 p.m . , local time, on Monday through Friday . " Agents " shall include, but not be limited to, auditors retained by DEPARTMENT and/or COUNTY. ARTICLE IV — REPORTING 4 . 1 DEVELOPER shall provide COUNTY with monthly reports, during the period the DCA NSP Agreement is opened. The reports shall include information on all activities for which DEVELOPER is receiving funding. The reports shall include a narrative summary of progress and a financial statement on DEVELOPER expenditures for which DEVELOPER has contracted and the vendor has not received payment or DEVELOPER has not received reimbursement for payment to the vendor from the County during the reporting period. Reports may be submitted on the report form attached to this Agreement, Appendix K, or on another format containing the same information as found in Appendix K. Reports are due on the fifth day of each month, unless on an otherwise agreed upon schedule, and shall begin on the effective date of this Agreement and continue until all information concerning the project has been received by COUNTY for close-out. 4 . 2 DEVELOPER shall provide the Indian River Community Development Department with additional program information as requested. 4 . 3 The grant close-out report is due to COUNTY 30 days after termination of this Agreement or 30 days after completion of the strategies contained in this Agreement , whichever first occurs . 5