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33 Project Number_FL29B309003 Technical Project Identifier Submission Exhibit 6 : HMIS SHP finds may be used to pay for up to 80°10 of the total HMIS budget for each rear of the grant term. This means that the selectee must make a cash payment for 20% of the project ' s total HMIS budget annually. For Year 1 of your grant tern, documentation of firm commitments of the cash resources must be submitted as an attachment to this Exhibit . The form and content requirements of these commitments are explained in Section B of this Exhibit . For Years 2 and 3 , if applicable. a selectee needs onnly to certifi that cash resources will be provided using the certification in Section C of this Exhibit . This certification must be completed and submitted as an attachment to this Exhibit. Please note that, although selectees are not required to have the firm commitment for the cash resources for Year 2 and Year 3 at this time, the cash match requirement for Year 2 and Year 3 must be met by the end of each of those rears . The 2001 HUD Appropriations Act added homeless management information systems as a new eligible activity. Section 423 (a )( 7) of the McKinney—Vento Act provides that HUD may make . . . . "a grant for the costs of implementing and operating management information systems for purposes of collecting unduplicated counts of homeless people and analyzing patterns of use of assistance funded under this Act . " The Technical Submission breaks these costs into 5 major cost categories : Equipment. Soffivare. Sen-ices . Personnel, and Space/Operations . If a project sponsor ' s staff will perform an IB 1S function, only the staff time directly related to the delivery of that HMIS function for the project is eligible for SHP funding. For example, the project sponsor - Harmony- House - will use 25° a of 1 FTE staff for a HMIS task and the remainder of the staffs time will be spent conducting non- HMIS tasks . Using this example_ only 25% of the staffs salary mai- be paid for with SHP HMIS funds . Likewise. where the HMIS system sen es non-homeless clients and provides reporting on those clients, a proration of costs must be made . A. HMIS Dedicated Project : Narratives and Budget Chart 1 . List of Continuum of Care Shelter Resources and Schedule for Participation List by category all emergency and transitional shelters and Mckiimey-Vento-assisted permanent housing projects that were identified in the 2003 Exhibit 1 Continuum of Care Plan. Shelters not included in the Continuum of Care Plan may- also be included . Indicate next to each shelter or site : 1 . Their beds/unit capacity. 2 . Schedule of participating in the HMIS . If shelter or site is currently participating, list as ( C ), or the planned date on entering the HMIS (P-- 1/02 ), or if it does not plan on entering the system (NP) and the reason. 2 . HMIS Software List the name/ vendor of the sof fare program, system type (i . e. . ANeb-based client/server, other), and types of activities that can be performed . Potential types of activities include : Intake and Exit (IE) : Assessment and Goals Setting ( AS ) : Sen-ice Planning ( SP) : Tracking Supportive Services and Outcomes (TS ) : Information & Referral ( R) : Outreach ( OU) . 3 . HMIS Budget Narrative Briefly describe each category of costs that apply to your project. Applicants ma, benefit from reviewing a HUD- funded Technical Assistance document entitled , Homeless Management Information Systems (HMIS ) Cost Estimation Guidelines : Cost Framework and Submission Recommendations . The document can be viewed and down loaded from : http : //h`-ii-ii-. hud. LyoN-/offices/cnd/homeless/hmis/index cfm OMB Approval No. 2506 (exp. 8/31/2006) HUD40076-2