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TREASURE COAST HOMELESS SERVICES COUNCIL , INC. CONTINUUM OF CARE Project Number_FL29B409002 Technical Project Identifier _FL 13167 Submission Exhibit 6 : HMIS Dedicated Projects SHP funds may be used to pay for up to 80% of the total HMIS budget for each year of the grant term. This means that the selectee must make a cash payment for 20% of the project ' s total HMIS budget annually. For Year 1 of your grant term, documentation of firm commitments of the cash resources must be submitted as an attachment to this Exhibit. The format and requirements for these commitments are explained in Section B of this Exhibit. For Years 2 and 3 , if applicable, a selectee needs only to certify that cash resources will be provided using the certification in Section C of this Exhibit. This certification must be completed and submitted as an attachment to this Exhibit. Please note that, although selectees are not required to have the firm commitment for the cash resources for Years 2 and 3 at this time, the cash match requirement for Years 2 and 3 must be met by the end of each of those years. The 2001 HUD Appropriations Act added homeless management information systems as a new eligible activity. Section 423 (a)(7) of the McKinney—Vento Act provides that HUD may make . . . . ..a grant for the costs of implementing and operating management information systems for purposes of collecting unduplicated counts of homeless people and analyzing patterns of use of assistance funded under this Act. " The Technical Submission breaks these costs into 5 major cost categories : Equipment, Software, Services, Personnel, and Space/Operations . If a project sponsor' s staff will perform an HNIIS function, only the staff time directly related to the delivery of that HMIS function for the project is eligible for SHP funding. For example, the project sponsor - Harmony House - will use 25% of 1 FTE staff for a HMIS task and the remainder of the staff' s time will be spent conducting non- IMS tasks . Using this example, only 25% of the staff' s salary may be paid for with SHP HMIS funds . Likewise, where the HMIS system serves non-homeless clients and provides reporting on those clients, a proration of costs must be made . A. HMIS Dedicated Project : Narratives and Budget Chart 1 . List of Continuum of Care Shelter Resources and Schedule for Participation List by category all emergency and transitional shelters and McKinney-Vento-assisted permanent housing projects that were identified in the 2004 Exhibit 1 Continuum of Care Plan. Shelters not included in the Continuum of Care Plan may also be included. Indicate next to each shelter or site : 1 . Their beds/unit capacity. 2 . Schedule of participation in the HMIS . If shelter or site is currently participating, list as (C) , if planned enter (P-4 /05), or if it does not plan on entering the system use (NP) and state the reason. Please see attached page. 10