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3 . REPORTING REQUIREMENTS <br /> 3 . 01 Contractor shall submit to the PROJECT MANAGER for approval a proposed record <br /> and reporting system to substantiate billing , sales , commissions and payments . <br /> 3 . 02 On or before the fifteenth ( 15) day following the end of each calendar month <br /> throughout the term of this Contract or any extension thereof, CONTRACTOR shall furnish <br /> to the PROJECT MANAGER a report of gross billings ; display type ; total space availability; <br /> total space sold ; advertisement expiration date (s) ; and total space used for public service <br /> advertisement . <br /> 3 . 03 CONTRACTOR shall , within ninety (90) days of each anniversary date of this Contract, <br /> submit to the PROJECT MANAGER a report prepared and signed by an independent <br /> Certified Public Accountant, as to CONTRACTOR' s operations under this Contract. Said <br /> report shall be prepared in conformance with the American Institute of Certified Public <br /> Accountants' requirements for special reports . The first such report shall contain twelve ( 12) <br /> full calendar months of operation and any fraction of the first month . The last such report <br /> shall include the last day of operation . <br /> 4 . RATES <br /> 4 . 01 CONTRACTOR shall establish rates and charges of the rental of advertising space <br /> in/on buses . All rates and charges shall be subject to review and approval by the PROJECT <br /> MANAGER . <br /> 4 . 02 COUNTY recognizes that the sale of advertising display space is frequently subject to <br /> negotiation . Therefore , CONTRACTOR may enter, with the PROJECT MANAGER' s prior <br /> approval , into advertising contracts which deviate from the approved sales rate , provided <br /> that the deviation is within normal and customary practices of the advertising industry . <br /> 5 . BUS ADVERTISING MEDIA <br /> 5 . 01 Exterior media shall be a 3M or equivalent approved vinyl , or other suitable material , <br /> as approved by the PROJECT MANAGER , that is either removable or changeable on fleet <br /> vehicles . Any change of vinyl product shall be approved by the PROJECT MANAGER . <br /> 5 . 02 Interior media shall be digital monitors. <br /> 6 . MAINTENANCE BY CONTRACTOR <br /> 6 . 01 CONTRACTOR shall not deface or damage any COUNTY property or deposit or <br /> scatter any rubbish , waste or litter caused by any of its representatives or employees during <br /> the performance of this Contract. <br /> 6 . 02 CONTRACTOR will maintain all advertising devices and keep them in good repair and <br /> free of graffiti at all times . <br /> F :\Community Development\Users\MPO\Transit\Advertising\Transit Advertising Contract Final.doc 12 <br />