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<br /> d. During the course of the project, the grantee is encouraged to inform elected officials, including
<br /> state officials , mayors, and city and county commissions, by letter of the nature and benefits of the
<br /> project.
<br /> e . In the case of rehabilitation or restoration projects, the Grantee should also make an effort, where
<br /> appropriate in the judgment of the Grantee, to publicize the project and the source of grant
<br /> assistance (at any stage of the project) to the community through a dedication or other public
<br /> ceremony of some nature .
<br /> f. State Funded Projects : All news releases and promotional materials relating to State funded
<br /> projects shall contain acknowledgment of grant assistance, substantially as follows (reference :
<br /> Section 286. 25, Florida Statutes) : This project [publication] has been financed in part with
<br /> historic preservation grant assistance provided by the Bureau of Historic Preservation, Division
<br /> of Historical Resources, Florida Department of State, assisted by the Florida Historical
<br /> Commission.
<br /> 2 . Amendments to the Historic Preservation Grant Award Agreement. All amendments to the Historic
<br /> Preservation Grant Award Agreement for the project shall be in writing and fully executed by both
<br /> parties . Amendments will be prepared by the Department, either at its own initiative or upon approval of
<br /> the written request of the Grantee .
<br /> 3 . Changes in Approved Scope of Work. The Grantee may not, without formal amendment of the
<br /> Historic Preservation Grant Award Agreement, make changes in the scope of the project that would be
<br /> inconsistent with the Approved Scope of Work as stipulated in Section I. of the Historic Preservation
<br /> Grant Award Agreement or make any changes that might result in a deviation from the intent of the
<br /> legislation that authorized the award of the grant . In the event of uncertainty, questions should be
<br /> referred to the Department for final determination .
<br /> 4 . Project Supervision . The Grantee will assure that competent and adequate professional supervision and
<br /> inspection are provided and ensure that the completed work conforms to the approved standards and
<br /> specifications .
<br /> 5 . Conflict of Interest. The Grantee shall comply with the laws of the State of Florida governing conflict
<br /> of interest and standards of ethical conduct. In addition, no grantee official, employee, or consultant who
<br /> is authorized in his or her official capacity to negotiate, make, accept, approve, or take part in decisions
<br /> regarding a contract, subcontract, or other agreement in connection with a grant assisted project shall take
<br /> part in any decision relating to such contract, subcontract or other agreement in which he or she has any
<br /> financial or other interest, or in which his or her spouse, child, parent or partner, or any organization in
<br /> which he or she is serving as an officer, director, trustee, partner, or employee of which he or she has or is
<br /> negotiating any arrangement concerning employment has such interest. Grantees shall avoid
<br /> circumstances presenting the appearance of such conflict. Furthermore, the spouse, child, parent, or
<br /> partner of an officer, director, trustee, partner, or employee of the grantee shall not receive grant funds
<br /> unless specifically authorized in writing by the Department prior to expenditure of said grant funds .
<br /> 6 . Dual Compensation . If a Grantee staff member or consultant is involved simultaneously in two or more
<br /> projects supported by State or Federal funds, and compensation on either project is based upon
<br /> percentage of time spent, he or she may not be compensated for more than 100 percent of his/her time
<br /> during any part of the period of dual involvement.
<br /> 7 . Contingent Fees . No person, agency, or other organization may be employed or retained to solicit or
<br /> secure a grant or contract upon an agreement or understanding for commission, percentage, brokerage, or
<br /> contingent fee . For breach or violation of this prohibition, the Department shall have the right to annul
<br /> the grant without liability or, at its discretion , to deduct from the grant or otherwise recover the full
<br /> amount of such commission, percentage brokerage or contingent fee, or to seek such other remedies as
<br /> may be legally available .
<br /> 8 . Use of Individual Consultants . No project funds shall be used for the payment of fees to individual
<br /> consultants without the written authorization of the Department . The procurement of individual
<br /> consultant services must be justified and documented in accordance with the Administrative Instructions
<br /> for Historic Preservation Project Accountability contained in Section V . In no case will consultant fees
<br /> DOS Form No . HR3E I 208GAASM
<br /> Reference : Rule 1A -39. 009(1) (b), FAC
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