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2013-116K
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2013-116K
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Last modified
12/4/2015 10:54:45 AM
Creation date
9/30/2015 3:36:02 PM
Metadata
Fields
Template:
Official Documents
Official Document Type
Contract
Approved Date
07/02/2013
Control Number
2013-116K
Agenda Item Number
8.G.
Entity Name
The Learning Alliance
Subject
Children's Services Advisory Committee Grant Contract
Supplemental fields
SmeadsoftID
12570
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4 . Grant Funds and Payment The approved Grant for the Grant Period is Twenty <br /> thousand dollars ($20 , 000 . 00) . The County agrees to reimburse the Recipient from <br /> such Grant funds for actual documented costs incurred for Grant Purposes provided in <br /> accordance with this Contract. Reimbursement requests may be made no more <br /> frequently than monthly . Each reimbursement request shall contain the information , at <br /> a minimum , that is set forth in Exhibit " B" attached hereto and incorporated herein by <br /> this reference . All reimbursement requests are subject to audit by the County . In <br /> addition , the County may require additional documentation of expenditures , as it <br /> deems appropriate . <br /> 5 . Additional Obligations of Recipient. <br /> 5 . 1 Records . The Recipient shall maintain adequate internal controls in order to <br /> safeguard the Grant. In addition , the Recipient shall maintain adequate records fully <br /> to document the use of the Grant funds for at least three ( 3 ) years after the expiration <br /> of the Grant Period , The County shall have access to all books , records , and <br /> documents as required in this Section for the purpose of inspection or audit during <br /> normal business hours at the County' s expense , upon five ( 5) days prior written <br /> notice . <br /> 5 . 2 Compliance with Laws . The Recipient shall comply at all times with all applicable <br /> federal , state , and local laws , rules , and regulations . <br /> 5 . 3 Quarterly Performance Reports . The Recipient shall submit quarterly , cumulative , <br /> Performance Reports to the Human Services Department of the County within fifteen <br /> ( 15 ) business days following : December 31 , March 31 , June 30 , and September 30 . <br /> 5 . 4 Audit Requirements , If Recipient receives $ 100 , 000 or more in the aggregate from <br /> all Indian River County government funding sources , the Recipient is required to have <br /> an audit completed by an independent certified public accountant at the end of the <br /> Recipient' s fiscal year. Within 120 days of the end of the Recipient' s fiscal year, the <br /> Recipient shall submit the audit to the Indian River County Office of Management and <br /> Budget. The fiscal year will be as reported on the application for funding , and the <br /> Recipient agrees to notify the County prior to any change in the fiscal period <br /> of <br /> Recipient. The Recipient acknowledges that the County may deny funding to any <br /> Recipient if an audit required by this Contract for a prior fiscal year is past due and has <br /> not been submitted by May 1 . <br /> 5 . 4 . 1 The Recipient further acknowledges that, promptly upon receipt of a qualified <br /> opinion from it' s independent auditor, such qualified opinion shall immediately be <br /> provided to the Indian River County Office of Management and Budget. The qualified <br /> opinion shall thereupon be reported to the Board of Commissioners and funding <br /> under this Contract will cease immediately . The foregoing termination right is in <br /> addition to any other right of the County to terminate this Contract. <br /> 5 . 4 . 2 The Indian River County Office of Management and Budget reserves the right <br /> at any time to send a letter to the Recipient requesting clarification if there are any <br /> questions regarding a part of the financial statements , audit comments , or notes . <br /> 5 . 5 Insurance Requirements . Recipient shall , no later than October 1 , 2013 , provide <br /> to the Indian River County Risk Management Division a certificate or certificates <br /> issued by an insurer or insurers authorized to conduct business in Florida that is rated <br /> 2 - <br />
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