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Indian River County December 13 , 2011 Page 2 Fees and Billing Practices We normally charge our clients an hourly rate for our legal services . My billing rate for new private clients is $ 350 per hour . The other senior attorneys in this Firm charge similar amounts . For the County , the Firm ' s rates will be reduced . Specifically , the Firm is willing to reduce my normal billing rate to $ 225 per hour and the maximum rate for our other senior attorneys also will be reduced to $ 225 . The rates that will be charged to the County are shown on Exhibit A , which is attached to this letter . We are sensitive to the costs of legal services and we understand that every client wishes to avoid unnecessary expenses . Accordingly , we will use our best efforts to ensure that the County ' s work is performed as efficiently as possible . When it is appropriate , we will assign tasks to attorneys , paralegals , or clerks with lower billing rates so that we can maximize our cost effectiveness . Our clients are responsible for all reasonable costs that we incur during our representation of them . Such costs include computer research services , copying charges , travel and out - of - pocket expenditures . Our requests for reimbursements from the County for meals , per diem , and travel , if any , will be limited to conform with the restrictions contained in Section 112 . 061 , Florida Statutes , for state employees . We will provide the County with an itemized monthly invoice for our services . The invoice will identify each task that has been performed during the month , the person that performed the work , the date on which the work was performed , and the amount of our costs . Our invoices will include receipts or other appropriate documentation for our costs . We recognize that the County may have its own limitations on reimbursements for costs and out - of - pocket expenditures . We will comply with any reasonable limitations imposed by the County , but we ask that such limitations be identified now so we can avoid confusion and misunderstandings later .