2012-227 - Laserfiche WebLink

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Be The Grantee agrees that if any litigation, claim, or audit is started before the expiration of the record retention period established above, the records shall be retained until all litigation, claims or audit. findings involving the records have been resolved and final action taken. C . Records for real property and equipment acquired with Federal funds shall be retained .for five (5) years following final disposition. 11 . A. In addition to the requirements of the preceding paragraph, the Grantee shall comply with the applicable provisions contained in Attachment F, Special Audit Requirements, attached hereto and made a part hereof. Exhibit 1 to Attachment F summarizes the funding sources supporting the Agreement for purposes of assisting the Grantee in complying with the requirements of Attachment F. A revised copy of Exhibit 1 must be provided to the Grantee for each amendment which authorizes a funding increase or decrease . If the Grantee fails to receive a revised copy of Exhibit 1 , the Grantee shall notify the Department' s Grants Development and Review Manager at (850) 245 -2361 to request a copy of the updated information. Be The Grantee is hereby advised that the Federal and/or Florida Single Audit Act Requirements may further apply to lower tier transactions that may be a result of this Agreement. The Grantee shall consider the type of financial assistance (federal and/or state) identified in Attachment F, Exhibit 1 when making its determination. For federal financial assistance, the Grantee shall utilize the guidance provided under OMB Circular A433 , Subpart B, Section _.210 for determining whether the relationship represents that of a subrecipient or vendor. For state financial assistance, the Grantee shall utilize the form entitled "Checklist for Nonstate Organizations Recipient/Subrecipient vs Vendor Detennination" (form number DFS-A2-NS) that can be found under the "Links/Forms" section appearing at the following website : hltps :Hgpps. fldfs .com/fsaa The Grantee should confer with its chief financial officer, audit director or contact the Department for assistance with questions pertaining to the applicability of these requirements. C . In addition, the Grantee agrees to complete and submit the Certification of Applicability to Single Audit Act Reporting, Attachment G, attached hereto and made a part hereof, within four (4) months following the end of the Grantee ' s fiscal year. Attachment G should be submitted to the Department' s Grants Development and Review Manager at 3900 Commonwealth Boulevard, Mail Station 93 , Tallahassee, Florida 32399-3000 . The Grants Development and Review Manager is available to answer any questions at (850) 245 -2361 . 12 . A. The Grantee may not subcontract work under this Agreement without the prior written consent of the Department's Grant Manager. The Grantee shall submit a copy of the executed subcontract to the Department within ten ( 10) days after execution. The Grantee agrees to be responsible for the fulfillment of all work elements included in any subcontract and agrees to be responsible for the payment of all monies due under any subcontract. It is understood and agreed by the Grantee that the Department shall not be liable to any subcontractor for any expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract. Be The Grantee agrees to comply with the procurement requirements contained in 40 C . F . R. 31 .36 for its selection of subcontractors. C . The Department of Environmental Protection supports diversity in its procurement program and requests that all subcontracting opportunities afforded by this Agreement embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the DEP Agreement No . G0353 , Page 8 of 13