2010-239 - Laserfiche WebLink

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is made with a commercial (for- profit) organization on a cost- reimbursement basis , the Recipient shall be subject to Federal Acquisition Regulations 31 . 2 and 931 . 2 . ( b) The Recipient shall retain sufficient records to show its compliance with the terms of this Agreement , and the compliance of all subcontractors or consultants paid from funds under this Agreement , for a period of five years from the date the audit report is issued , and shall allow the Division or its designee , the State Chief Financial Officer or the State Auditor General access to the records upon request . The Recipient shall ensure that audit working papers are available to them upon request for a period of five years from the date the audit report is issued , unless extended in writing by the Division . The five year period may be extended for the following exceptions : 1 . If any litigation , claim or audit is started before the five year period expires , and extends beyond the five year period , the records shall be retained until all litigation , claims or audit findings involving the records have been resolved . 2 . Records for the disposition of non - expendable personal property valued at $ 5 , 000 or more at the time it is acquired shall be retained for five years after final disposition . 3 . Records relating to real property acquired shall be retained for five years after the closing on the transfer of title . (c) The Recipient shall maintain all records for the Recipient and for all subcontractors or consultants to be paid from funds provided under this Agreement , including documentation of all program costs , in a form sufficient to determine compliance with the requirements and objectives of the Scope of Work and Budget - Attachment A , A- 1 and B - and all other applicable laws and regulations . ( d) The Recipient , its employees or agents , including all subcontractors or consultants to be paid from funds provided under this Agreement , shall allow access to its records at reasonable times to the Division , its employees , and agents . " Reasonable" shall ordinarily mean during normal business hours of 8 : 00 a . m . to 5 : 00 p . m . , local time , on Monday through Friday . "Agents " shall include , but not be limited to , auditors retained by the Division . ( 6 ) AUDIT REQUIREMENTS ( a) The Recipient agrees to maintain financial procedures and support documents , in accordance with generally accepted accounting principles , to account for the receipt and expenditure of funds under this Agreement . ( b) These records shall be available at reasonable times for inspection , review, or audit by state personnel and other personnel authorized by the Department or the Division . " Reasonable " shall ordinarily mean normal business hours of 8 : 00 a . m . to 5 : 00 p . m . , local time , Monday through Friday . (c) The Recipient shall provide the Department with the records , reports or financial statements upon request for the purposes of auditing and monitoring the funds awarded under this Agreement . 2