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2013-216
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2013-216
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Last modified
12/11/2015 10:37:18 AM
Creation date
10/1/2015 5:49:23 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
11/05/2013
Control Number
2013-216
Agenda Item Number
8.S.
Entity Name
Florida Division of Subgrant Agreement Expenditures
Subject
Emergency Management Performance Grants
Project Number
14-FG-IM-10-40-01-098
Alternate Name
EMPG
Supplemental fields
SmeadsoftID
12692
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� S <br /> Contract Number: 14=FG - 11+ 10-40 -01 -098 <br /> FEDERALLY-FUNDED SUBGRANT AGREEMENT <br /> THIS AGREEMENT is entered into by the State of Florida , Division of Emergency Management , with <br /> headquarters in Tallahassee , Florida ( hereinafter referred to as the "Division ") , and Indian River County , <br /> ( hereinafter referred to as the " Recipient") . <br /> THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS : <br /> A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the <br /> services identified herein ; and <br /> B . The Division has received these grant funds from the State of Florida , and has the authority to subgrant <br /> these funds to the Recipient upon the terms and conditions below; and <br /> C . The Division has statutory authority to disburse the funds under this Agreement . <br /> THEREFORE , the Division and the Recipient agree to the following : <br /> ( 1 ) SCOPE OF WORK, <br /> The Recipient shall perform the work in accordance with the Program Budget and Scope of Work , <br /> Attachment A and B of this Agreement . <br /> (2 ) INCORPORATION OF LAWS , RULES , REGULATIONS AND POLICIES <br /> The Recipient and the Division shall be governed by applicable State and Federal laws , rules and <br /> regulations , including those identified in Attachment F . <br /> (3) PERIOD OF AGREEMENT <br /> This Agreement shall begin on July 1 , 2013 and shall end June 30 , 2014 , unless terminated earlier <br /> in accordance with the provisions of Paragraph ( 12 ) of this Agreement . <br /> (4) MODIFICATION OF CONTRACT <br /> Either party may request modification of the provisions of this Agreement . Changes which are <br /> agreed upon shall be valid only when in writing , signed by each of the parties , and attached to the original of this <br /> Agreement. <br /> (5) RECORDKEEPING <br /> (a) As applicable , Recipient's performance under this Agreement shall be subject to the federal <br /> OMB Circular No . A- 102 , " Common Rule : Uniform Administrative Requirements for Grants and Cooperative <br /> Agreements to State and Local Governments" ( 53 Federal Register 8034) or OMB Circular No , AA 10 , "Uniform <br /> Administrative Requirements for Grants and Agreements with Institutions of Higher Education , Hospitals , and Other <br /> Nonprofit Organizations , " and either OMB Circular No . A-87 , "Cost Principles for State , Local and Indian Tribal <br /> Governments , " OMB Circular No . A-21 , "Cost Principles for Educational Institutions , " or OMB Circular No . A- 122 , <br /> "Cost Principles for Non-profit Organizations . " <br /> ( b) The Recipient shall retain sufficient records to show its compliance with the terms of this <br /> Agreement, and the compliance of all subcontractors or consultants paid from funds under this Agreement , for a <br /> period of five years from the date the audit report is issued , and shall allow the Division or its designee , the State <br /> Chief Financial Officer or the State Auditor General access to the records upon request. The Recipient shall <br /> ensure that audit working papers are available to them upon request for a period of five years from the date the <br /> audit report is issued , unless extended in writing by the Division . The five year period may be extended for the <br /> following exceptions : <br /> 1 . If any litigation , claim or audit is started before the five year period expires , and extends <br /> beyond the five year period , the records shall be retained until all litigation , claims or audit findings involving the <br /> records have been resolved . <br /> 2 . Records for the disposition of non-expendable personal property valued at $ 5 , 000 or <br /> more at the time it is acquired shall be retained for five years after final disposition . <br /> 3 . Records relating to real property acquired shall be retained for five years after the <br /> closing on the transfer of title . <br /> (c) The Recipient shall maintain all records for the Recipient and for all subcontractors or <br /> consultants to be paid from funds provided under this Agreement , including documentation of all program costs , in <br /> 1 <br />
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