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Attachment K <br /> Reporting Forms <br /> DIVISION OF EMERGENCY MANAGEMENT <br /> EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM - BASE GRANT <br /> Quarterly Financial Report ( Form 1 ) . <br /> 1 . These reports must be completed in full on a quarterly basis and be submitted no later than 30 days after the end of each <br /> quarter. <br /> QUARTERLY FINANCIAL REPORTS MUST BE SUBMITTED ON A QUARTERLY BASIS EVEN IF YOU ARE NOT CLAIMING ANY <br /> EXPENDITURES . <br /> Quarterly Financial Report ( Form 1 ) and Detail of Claims ( Form 2) : <br /> 1 . These forms are to be submitted quarterly. Complete Quarterly Financial Report by entering all information needed for reimbursement. <br /> 2 . The Detail of Claims form must accompany the Quarterly Financial Report, <br /> 3 , The Quarterly Financial Report form must be signed by the contract manager or someone with equal authority. <br /> 4 . Claims are to be submitted to the following address: <br /> DIVISION OF EMERGENCY MANAGEMENT <br /> 2555 SHUMARD OAK BOUEVARD <br /> TALLAHASSEE , FLORIDA 32399-2100 <br /> Attn : (Contract Manager' s name) <br /> Staffing Detail and Exercise Detail - ( Form 3) : <br /> 1 . The Staffing Detail and Exercise Detail Form is due every quarter with your quarterly financial report. This is to identify all <br /> EMPG funded <br /> employees, the required training completed by those employees and the required amount of exercises that the EMPG funded employee has to <br /> participate in each quarter. <br /> 2013 EMPG - FUNDING OPPORTUNITY ANNOUNCEMENT (FOA) <br /> 2 . All EMPG funded personnel shall participate in three exercises of any type (e . g . Drills , Tabletop Exercises , Functional) , within <br /> a 12-month period . <br /> Please note that response to any real-world events within a 12-month period may fulfill a single , quarterly exercise requirement. <br /> 3 . Target Training and Verify Capability of Personnel . Training activities supported with EMPG Program funds should strategically align to <br /> the NPG <br /> core capabilities identified in the Multi-Year TEP. To ensure the development of a professional emergency management workforce all EMPG <br /> Program funded personnel shall complete the following training requirements and record proof of completion . <br /> NIMS Training : IS 100 ; IS 200; IS 700 ; and IS 800 ; FEMA Professional Development Series : IS 120 ; IS 230 ; IS 235; <br /> IS 240 ; IS 241 ; IS 242 ; and <br /> IS 244 . Previous versions of the IS courses meet the NIMS training requirement. A complete list of Independent Study Program Courses <br /> may be <br /> found at http :/ttraining ,fema .gov/is . <br /> Close Out Report - (Form 4) : <br /> 1 . Close Out Reports are due forty-five (45) days after the contract end date . <br /> 2 . The agreement cannot be considered closed until the Close Out Report has been received . <br /> Documentation of project expenditures : <br /> 1 . Grantees must maintain documentation of expenditures for a minimum period of five years following the close of project/program operations <br /> unless audits require a longer period of time . <br /> 2 . Grantees should maintain a financial file with copies of back-up documentation for all paid project/program expenditures made by the <br /> grantee <br /> during the grant period . Documentation of expenditures against the Program will be reviewed and verified upon receipt by DEM staff, <br /> Acceptable <br /> documentation includes copies of purchase orders and paid vouchers , paid invoices or cancelled checks , payroll vouchers, journal transfers <br />, etc. <br /> These documents should be submitted when requesting reimbursement. <br /> 3. In order to document hours worked on the program by permanent or temporary staff, the grantee may use its own time and attendance <br /> forms. A <br /> Staffing Detail Worksheet is also required to identify positions being funded by the agreement. <br /> 4 . All claims for reimbursement of expenditures must be submitted on the approved DEM Quarterly Financial Reporting forms . Claims not <br /> submitted <br /> on the proper form cannot be processed and will be returned for corrections Forms must be submitted with original signatures <br /> IF YOU WISH TO OBTAIN THESE FORMS ELECTONICALLY, PLEASE FIND THEM ON OUR WEBSITE AT <br /> http ://wwwofloridadisaster.org/grants/index , htm OR NOTIFY YOUR CONTRACT MANAGER <br />