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2013-216
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2013-216
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Last modified
12/11/2015 10:37:18 AM
Creation date
10/1/2015 5:49:23 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
11/05/2013
Control Number
2013-216
Agenda Item Number
8.S.
Entity Name
Florida Division of Subgrant Agreement Expenditures
Subject
Emergency Management Performance Grants
Project Number
14-FG-IM-10-40-01-098
Alternate Name
EMPG
Supplemental fields
SmeadsoftID
12692
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( 16) ATTACHMENTS <br /> (a) All attachments to this Agreement are incorporated as if set out fully. <br /> ( b) In the event of any inconsistencies or conflict between the language of this Agreement and the <br /> attachments , the language of the attachments shall control , but only to the extent of the conflict or inconsistency. <br /> (c) This Agreement has the following attachments : <br /> Exhibit 1 - Funding Sources <br /> Attachment A — Program Budget <br /> Attachment B — Scope of Work <br /> Attachment C — Budget Narrative <br /> Attachment D — Deliverables <br /> Attachment E — Reports <br /> Attachment F — Program Statutes , Regulations and Special Conditions <br /> Attachment G — Justification of Advance Payment <br /> Attachment H — Warranties and Representations <br /> Attachment I — Certification Regarding Debarment <br /> Attachment J — Statement of Assurances <br /> Attachment K — Reporting Forms <br /> ( 17) FUNDING/CONSIDERATION <br /> (a) This is a cost- reimbursement Agreement. The Recipient shall be reimbursed for costs incurred <br /> in the satisfactory performance of work hereunder in an amount not to exceed $74,374, subject to the availability of <br /> funds . <br /> ( b) Any advance payment under this Agreement is subject to Section 216 . 181 ( 16 ) , Fla . Stat . , and is <br /> contingent upon the Recipient' s acceptance of the rights of the Division under Paragraph ( 12) (b) of this Agreement. <br /> The amount which may be advanced may not exceed the expected cash needs of the Recipient within the first <br /> three (3) months of the contract term . For a federally funded contract, any advance payment is also subject to <br /> federal OMB Circulars A-87 , AA 10 , A- 122 and the Cash Management Improvement Act of 1990 . All advances are <br /> required to be held in an interest-bearing account . If an advance payment is requested , the budget data on which <br /> the request is based and a justification statement shall be included in this Agreement as Attachment G . Attachment <br /> G will specify the amount of advance payment needed and provide an explanation of the necessity for and <br /> proposed use of these funds . No advance shall be accepted for processing if a reimbursement has been paid prior <br /> to the submittal of a request for advanced payment. <br /> (c) After the initial advance , if any, payment shall be made on a reimbursement basis as needed . <br /> The Recipient agrees to expend funds in accordance with the Program Budget and Scope of Work , Attachment A <br /> and B of this Agreement. <br /> (d) Invoices shall be submitted at least quarterly and shall include the supporting documentation <br /> for all costs of the project or services . Invoices shall be accompanied by a statement signed and dated by an <br /> authorized representative of the Recipient certifying that " all disbursements made in accordance with conditions of <br /> the Division agreement and payment is due and has not been previously requested for these amounts . " The <br /> supporting documentation must comply with the documentation requirements of applicable OMB Circular Cost <br /> Principles . The final invoice shall be submitted within thirty (30) days after the expiration date of the agreement . <br /> An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be submitted to the <br /> Division contract manager as part of the Recipient' s quarterly financial reporting as referenced in Paragraph 7 of <br /> this Agreement. <br /> If the necessary funds are not available to fund this Agreement as a result of action by the United States <br /> Congress , the federal Office of Management and Budgeting , the State Chief Financial Officer or under <br /> subparagraph ( 19) ( h) of this Agreement, all obligations on the part of the Division to make any further payment of <br /> funds shall terminate , and the Recipient shall submit its closeout report within thirty days of receiving notice from <br /> the Division . <br /> Changes to the amount of funding pursuant to Paragraph ( 17) (a) above may be accomplished by <br /> notice from the Division to the Recipient . The Division may make an award of additional funds by subsequent <br /> modification . <br /> All funds received hereunder shall be placed in an interest-bearing account with a separate account code <br /> identifier for tracking all deposits , expenditures and interest earned . Funds disbursed to the Recipient by the <br /> Division that are not expended in implementing this program shall be returned to the Division , along with any <br /> 6 <br />
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