2013-217 - Laserfiche WebLink

Home Browse Search

( 15) TERMS AND CONDITIONS This Agreement contains all the terms and conditions agreed upon by the parties . ( 16) ATTACHMENTS (a) All attachments to this Agreement are incorporated as if set out fully. (b) In the event of any inconsistencies or conflict between the language of this Agreement and the attachments , the language of the attachments shall control , but only to the extent of the conflict or inconsistency. (c) This Agreement has the following attachments : Exhibit 1 - Funding Sources Attachment A — Program Budget Attachment B — Scope of Work Attachment C — Budget Narrative Attachment D — Deliverables Attachment E — Reports Attachment F — Program Statutes , Regulations and Program Requirements Attachment G — Justification of Advance Payment Attachment H — Warranties and Representations Attachment I — Certification Regarding Debarment Attachment J — Statement of Assurances Attachment K — Reporting Forms ( 17) FUNDING/CONSIDERATION (a) This is a cost-reimbursement Agreement . The Recipient shall be reimbursed for costs incurred in the satisfactory performance of work hereunder in an amount not to exceed $105, 806 , subject to the availability of funds . (b) Any advance payment under this Agreement is subject to Section 216 . 181 ( 16) , Fla . Stat . , and is contingent upon the Recipient' s acceptance of the rights of the Division under Paragraph ( 12) ( b) of this Agreement . The amount which may be advanced may not exceed the expected cash needs of the Recipient within the first three (3) months of the contract term . For a federally funded contract, any advance payment is also subject to federal OMB Circulars A-87 , A-110 , A- 122 and the Cash Management Improvement Act of 1990 . All advances are required to be held in an interest-bearing account . If an advance payment is requested , the budget data on which the request is based and a justification statement shall be included in this Agreement as Attachment G . Attachment G will specify the amount of advance payment needed and provide an explanation of the necessity for and proposed use of these funds . No advance shall be accepted for processing if a reimbursement has been paid prior to the submittal of a request for advanced payment . (c) After the initial advance , if any, payment shall be made on a reimbursement basis as needed . The Recipient agrees to expend funds in accordance with the Program Budget and Scope of Work , Attachment A and B of this Agreement. (d) Invoices shall be submitted at least quarterly and shall include the supporting documentation for all costs of the project or services . Invoices shall be accompanied by a statement signed and dated by an authorized representative of the Recipient certifying that " all disbursements made in accordance with conditions of the Division agreement and payment is due and has not been previously requested for these amounts . " The supporting documentation must comply with the documentation requirements of applicable OMB Circular Cost Principles . The final invoice shall be submitted within thirty (30) days after the expiration date of the agreement . An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be submitted to the Division contract manager as part of the Recipient' s quarterly financial reporting as referenced in Paragraph 7 of this Agreement . If the necessary funds are not available to fund this Agreement as a result of action by the United States Congress , the federal Office of Management and Budgeting , the State Chief Financial Officer or under subparagraph ( 19) ( h) of this Agreement , all obligations on the part of the Division to make any further payment of funds shall terminate , and the Recipient shall submit its closeout report within thirty days of receiving notice from the Division . Changes to the amount of funding pursuant to Paragraph ( 17) (a) above may be accomplished by notice from the Division to the Recipient. The Division may make an award of additional funds by subsequent modification . 6