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11106' 1613 <br /> aa ) j _ � �7 <br /> STATE OF FLORIDA <br /> DIVISION OF EMERGENCY MANAGEMENT <br /> RICK SCOTT BRYAN W. KOON <br /> Governor Director <br /> December 4 , 2013 <br /> Certified Mail <br /> Indian River County <br /> 4225 43 `6 Ave <br /> Vero Beach, FL. 32967 <br /> Attn: Mr. John King <br /> Ref: 14-BG- 834 0 -40 -01 -031 <br /> Dear Mr. King, <br /> Enclosed is a fully executed copy of the 2013 -2014 Emergency Management Preparedness and <br /> Assistance Program Base Grant Agreement between your county and the Division of Emergency <br /> Management . <br /> Quarterly Financial Reports (Reimbursement Requests) : When submitting the required quarterly <br /> financial reports to this Division, be certain to use the required forms in Attachment K. They should have <br /> also been sent to you via e-mail . Claims not submitted on the proper form cannot be processed and will be <br /> returned to the County for correction . Deadlines for submitting these reports are listed in Attachment E of <br /> your Agreement . <br /> Historical Summary of Expenditures : In order to ensure compliance with Attachment E, paragraph F <br /> of this Agreement and with Rule 27P- 19 . 011 , Florida Administrative Code, historical expenditure summary <br /> information relating to your county's Emergency Management Program is required. This form must be <br /> prepared and signed by an official of the County ' s Finance Office . You need to provide only the <br /> agreement period 2012-2013 (July 2012 — June 2013 ) information. This information is due no later than <br /> December 31 , 2013 . This form is also included in Attachment K . <br /> 2013 -2014 Staffing Detail : Attachment E, paragraph G of this Agreement requires a Staffing Detail <br /> form for all Staff in the Emergency Management Office for the current fiscal year. The required form is due <br /> no later than December 31 , 2013 this form can also be found in Attachment K. Please provide us with a <br /> copy of the current Position Description detailing the duties and responsibilities for ALL POSITIONS <br /> to be paid from these funds, including the full-time Emergency Management Director as defined in <br /> Section 27P - 19 . 002(6) , Florida Administrative Code . <br /> FLORIDA RECOVERY OFFICE DIVISION HEADQUARTERS STATE LOGISTICS RESPONSE CENTER <br /> 5900 Lake Ellenor Drive 2555 Shumard Oak Boulevard 2702 Directors Row <br /> Orlando , FL 32809 - 4634 Tallahassee , FL 32399 - 2100 Orlando , FL 32809 - 5631 <br /> Tel : 850 - 413 - 9969 9 Fax : 850 - 488 - 1016 <br /> www , FloridaDisaster . org <br />