2011-197 - Laserfiche WebLink

Home Browse Search

Attachment D Reports A . The Recipient shall provide the Division with quarterly financial reports , semi-annual summary progress reports prepared in conjunction with the Division ' s Regional Coordinator , and a final close-out report , all in a format to be provided by the Division . All report formats provided by the Division shall be made available to the Recipient on the Division ' s Internet site and a hard copy will be mailed with a fully executed copy of the Agreement . B . Each quarter, the Recipient shall provide the Division with a twenty -five percent ( 25 % ) sampling of the total amount requested . The Recipient will need to submit a sampling from the list below ( i . e . , invoice and check/proof of payment) with your reports unless other sample documents are deemed necessary for audit purposes . To eliminate large files and mailings , the Division will accept back up documentation on a CD if desired by the county . • Salaries : Supply copies of timesheets documenting hours worked and proof employee was paid ( Le . , earning statements/payroll registries) • OPS/Contractual Services : Copies of contracts , MOUs or agreements with consultants or sub- contractors providing services . Copies of invoices , checks and canceled checks related to these services . • Expenses : Copies of invoices/receipts , checks and canceled checks o If training/exercise is provided by contractor , an agenda , training materials , exercise materials and copies of sign- in rosters of attendees should be included . If planning is provided then will need copies of planning materials and work products ( i . e . , meeting documents , copies of completed plans , etc . ) o For travel and conference activities , copies of all receipts must be submitted ( Le . , airfare , proof of mileage , toll receipts , hotel receipts , car rental receipts , etc . ) Receipts must be itemized and match the dates of travel/conference . If conference , a copy of the agenda must be provided . Proof of payment is also required for all travel and conferences . • OCO : Copies of invoices/receipts , checks and canceled checks • FCO : Copies of invoices/receipts , checks and canceled checks • Copies of the general ledger each quarter should also be provided . C . Quarterly financial reports shall begin with the first quarter of the Recipient's fiscal year; are due to the Division no later than thirty days after the end of each quarter of the program year ; and shall continue to be submitted each quarter until submission of the final close-out report. The ending dates for each quarter of this program year are September 30 , December 31 , March 31 and June 30 . D . The final close-out report is due forty -five days after termination of this Agreement. E . In addition to the above , in order to ensure compliance with Rule 9G - 19 . 011 , Florida Administrative Code , historical budgetary information relating to the Recipient's Emergency 27