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the policies of the State or unit( s) of local government and have the approval of the State or awarding agency , whichever is applicable . • Certification/Recertification of Instructors. Costs associated with the certification and re- certification of instructors are allowed . States are encouraged to follow the FEMA Instructor Quality Assurance Program to ensure a minimum level of competency and corresponding levels of evaluation of student learning . This is particularly important for those courses which involve training of trainers . D . Exercises Exercises implemented with grant funds should evaluate performance of the capabilities required to achieve exercise objectives . Exercise activities should align to a current , Multi - Year TEP developed through an annual TEPW . Further guidance concerning the TEP and the TEPW can be found at https :Ilhseep , dhs. gov . All EMPG Program funded personnel shall participate in no less than three exercises in a 12 month period and should complete the following training requirements and record proof of completion . Real world events count toward meeting this requirement . Allowable exercise- related costs include : • Funds Used to Design, Develop, Conduct and Evaluate an Exercise. This includes costs related to planning , meeting space and other meeting costs , facilitation costs , materials and supplies , travel , and documentation . Recipients are encouraged to use free public space/locations/facilities , whenever available , prior to the rental of space/locations/facilities . Exercises should provide the opportunity to demonstrate and validate skills learned , as well as to identify any gaps in these skills . Any exercise or exercise gaps , including those for children and individuals with disabilities or access and functional needs , should be identified in the AAR/IP and addressed in the exercise cycle . • Hiring of Full or Part- Time Staff or Contractors/Consultants. Full - or part — time staff may be hired to support direct exercise activities . Payment of salaries and fringe benefits must be in accordance with the policies of the State or unit ( s ) of local government and have the approval of the State or the awarding agency , whichever is applicable . The services of contractors/consultants may also be procured to support the design , development , conduct and evaluation of exercises . • Overtime and Backfill. The entire amount of overtime costs , including payments related to backfilling personnel , which are the direct result of time spent on the design , development and conduct of exercises are allowable expenses . These costs are allowed only to the extent the payment for such services is in accordance with the policies of the State or unit (s) of local government and has the approval of the State or the awarding agency , whichever is applicable . In no case is dual compensation allowable . That is , an employee of a unit of government may not receive compensation from their unit or agency of government AND from an award for a single period of time ( e . g . , 1 : 00 p . m . to 5 : 00 p . m . ) , even though such work may benefit both activities . • Travel. Travel costs ( e . g . , airfare , mileage , per diem , hotel ) are allowable as expenses by employees who are on travel status for official business related to the planning and conduct of the exercise projects • Supplies. Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise projects ( e . g . , gloves , non - sterile masks , and disposable protective equipment) • Other Items. These costs are limited to items consumed in direct support of exercise activities such as the rental of space/locations for planning and conducting an exercise , rental of equipment , and the procurement of other essential nondurable goods . Recipients are encouraged to use free public space/locations , whenever available , prior to the rental of space/locations . Costs associated with inclusive practices and the provision of reasonable accommodations and modifications that facilitate full access for children and adults with disabilities . Unauthorized exercise- related costs include : • Reimbursement for the maintenance and/or wear and tear costs of general use vehicles ( e . g . , construction vehicles ) and emergency response apparatus ( e . g . , fire trucks , ambulances ) . The only vehicle costs that are reimbursable are fuel/gasoline or mileage . • Equipment that is purchased for permanent installation and/or use , beyond the scope of exercise conduct ( e . g . , electronic messaging signs ) • Durable and non -durable goods purchased for installation and/or use beyond the scope of exercise conduct 15