2012-138 - Laserfiche WebLink

Home Browse Search

required planning permits and documents , and to have completed as many steps as possible for a successful EHP review in support of their proposal for funding (e . g . , completing the FCC ' s Section 106 review process for tower construction projects ; coordination with their State Historic Preservation Office to identify potential historic preservation issues and to discuss the potential for project effects ) . Projects for which the recipient believes an Environmental Assessment ( EA) may be needed , as defined in 44 CFR 10 . 8 and 10 . 9 , must also be identified to the FEMA Program Analyst within six (6 ) months of the award and completed EHP review packets must be submitted no later than 12 months before the end of the Period of Performance . EHP review packets should be sent to gpdehpinfoafema . gov . When applying for EOC construction funds , at the time of application , recipients are highly encouraged to submit evidence of approved zoning ordinances , architectural plans , any other locally required planning permits and documents , and to have completed all required steps for a successful EHP review in support of their proposal for funding ( e . g . , coordination and consultation ) . IV. Maintenance and Sustainment The use of FEMA preparedness grant funds for maintenance contracts , warranties , repair or replacement costs , upgrades , and user fees are allowable under all active and future grant awards , unless otherwise noted . FY 2012 grant funds are intended to support the NPG and fund projects that build and sustain the capabilities necessary to prevent , protect against , mitigate the effects of, respond to , and recover from those threats that pose the greatest risk to the security of the Nation . In order to provide recipients the ability to meet this objective , the policy set forth in GPD ' s Information Bulletin 336 ( Maintenance and Sustainment) has been expanded to allow for the support of equipment that has previously been purchased with both Federal grant and non- Federal grant funding . The eligible costs for maintenance and sustainment must be an otherwise allowable expenditure under the applicable grant programs , and be tied to one of the core capabilities in the five mission areas contained within the NPG and be deployable through EMAC , where applicable . Unallowable Costs • Expenditures for weapons systems and ammunition • Costs to support the hiring of sworn public safety officers for the purposes of fulfilling traditional public safety duties or to supplant traditional public safety positions and responsibilities • Activities unrelated to the completion and implementation of the EMPG Program In general , recipients should consult with their contact manager ; who will coordinate with the FEMA Regional Program Analyst prior to making any Investment that does not clearly meet the allowable expense criteria established in this Guidance . V. Monitoring : Florida has enhanced state and local capability and capacity to prevent , prepare and respond to terrorist threats since 1999 through various funding sources including federal grant funds . The Division has a responsibility to track and monitor the status of grant activity and items purchased to ensure compliance with applicable EMPG grant guidance and statutory regulations . The monitoring process is designed to assess a recipient agency' s compliance with applicable state and federal guidelines . Monitoring is accomplished utilizing various methods including desk monitoring and on - site visits . There are two primary areas reviewed during monitoring activities - financial and programmatic monitoring . Financial monitoring is the review of records associated with the purchase and disposition of property , projects and contracts . Programmatic monitoring is the observation of equipment purchased , protocols and other associated records . Various levels of financial and programmatic review may be accomplished during this process . Desk monitoring is the review of projects , financial activity and technical assistance between the Division and the applicant via e- mail and telephone . On - Site Monitoring are actual visits to the recipient agencies by a Division representative who examines records , procedures and equipment . 18