2012-138 - Laserfiche WebLink

Home Browse Search

Division of Emergency Management Office of Inspector General 2555 Shumard Oak Boulevard Tallahassee , Florida 32399 -2100 (g ) By the date due , send any reports , management letter, or other information required to be submitted to the Division pursuant to this Agreement in accordance with OMB Circular A- 133 , Florida Statutes , and Chapters 10 . 550 ( local governmental entities ) or 10 . 650 ( nonprofit and for- profit organizations ) , Rules of the Auditor General , as applicable . ( h ) Recipients should state the date that the reporting package was delivered to the Recipient when submitting financial reporting packages to the Division for audits done in accordance with OMB Circular A- 133 or Chapters 10 . 550 ( local governmental entities) or 10 . 650 ( nonprofit and for- profit organizations) , Rules of the Auditor General , ( i ) If the audit shows that all or any portion of the funds disbursed were not spent in accordance with the conditions of this Agreement , the Recipient shall be held liable for reimbursement to the Division of all funds not spent in accordance with these applicable regulations and Agreement provisions within thirty days after the Division has notified the Recipient of such non -compliance . 0 ) The Recipient shall have all audits completed by an independent certified public accountant ( IPA) , either a certified public accountant or a public accountant licensed under Chapter 473 , Fla . Stat , The IPA shall state that the audit complied with the applicable provisions noted above . The audit must be received by the Division no later than nine months from the end of the Recipient ' s fiscal year . ( 7) REPORTS ( a ) The Recipient shall provide the Division with quarterly financial reports and a close-out report . These reports shall include the current status and progress by the Recipient and all subrecipients and subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this Agreement , in addition to any other information requested by the Division . ( b) Quarterly financial reports are due to the Division no later than 30 days after the end of each quarter of the program year and shall be sent each quarter until submission of the administrative close- out report . The ending dates for each quarter of the program year are September 30 , December 31 March 31 and June 30 . ( c) The close- out report is due 45 days after termination of this Agreement or 45 days after completion of the activities contained in this Agreement , whichever first occurs . ( d ) If all required reports and copies are not sent to the Division or are not completed in a manner acceptable to the Division , the Division may withhold further payments until they are completed or may take other action as stated in Paragraphs ( 10) , ( 11 ) and ( 12 ) of this Agreement , and Rule 27P- 19 . 014 , Florida Administrative Code . "Acceptable to the Division " means that the work product was completed in accordance with the Program Budget and Scope of Work . ( e ) The Recipient shall provide additional program updates or information that may be required by the Division . ( f) The Recipient shall provide additional reports and information identified in Attachment D . ( 8 ) MONITORING . The Recipient shall monitor its performance under this Agreement , as well as that of its subcontractors and/or consultants who are paid from funds provided under this Agreement , to ensure that time schedules are being met , the Schedule of Deliverables and Scope of Work are being accomplished within the specified time periods , and other performance goals are being achieved . A review shall be done for each function or activity in Attachment B to this Agreement , and reported in the quarterly financial report . In addition to reviews of audits conducted in accordance with paragraph (6 ) above , monitoring procedures may include , but not be limited to , on-site visits by Division staff, limited scope audits , and/or other procedures . The Recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Division . In the event that the Division determines that a limited scope audit of the Recipient is appropriate , the Recipient agrees to comply with any additional instructions provided by the Division to the Recipient regarding such audit . The Recipient further agrees to comply and cooperate with any inspections , reviews , investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor General . In addition , the Division will monitor the performance and financial management by the Recipient throughout the contract term to ensure timely completion of all tasks . 3