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Indian River County September 26 , 2011 Page 3 to attorneys , paralegals , or clerks with lower billing rates so that we can maximize our cost effectiveness . Our clients are responsible for all reasonable costs that we incur during our representation of them . Such costs include long distance telephone calls , computer research services , copying charges , travel and out - of - pocket expenditures . Our requests for reimbursements from the District for meals , per diem , and travel , if any , will be limited to conform with the restrictions contained in Section 112 . 061 , Florida Statutes , for state employees . We will provide the District with an itemized monthly invoice for our services . The invoice will identify each task that has been performed during the month , the person that performed the work , the date on which the work was performed , and the amount of our costs . Our invoices will include receipts or other appropriate documentation for our costs . We recognize that the District may have its own limitations on reimbursements for costs and out - of - pocket expenditures . We will comply with any reasonable limitations imposed by the District , but we ask that such limitations be identified now so we can avoid confusion and misunderstandings later . Our invoices are payable upon receipt . If our invoices are not paid within 45 days , we may charge interest on the outstanding balance at the rate of 1 . 0 % monthly ( 12 % per annum ) , which is consistent with the requirements established by the Florida Legislature in the Florida Prompt Payment Act , Sections 218 . 70 et seq . , Florida Statutes . Conclusion We hope that our proposal is acceptable to the District . If it is , the appropriate District official should sign in the space provided below and then return a copy of this letter to me .