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OF l IL 1/9j � O I I • � I Y <br /> a <br /> STATE OF FLORIDA <br /> DIVISION OF EMERGENCY MANAGEMENT <br /> RICK SCOTT BRYAN W. KOON <br /> Governor <br /> Director <br /> October 3 , 2011 <br /> Certified Mail <br /> Indian River County Emergency Management <br /> 422543 rd Avenue <br /> Vero Beach , FL 32967 <br /> Attn : John King <br /> Ref: 12 - FG - R3- 1040 -01 -098 <br /> Dear Mr. Wood , <br /> Enclosed is a fully executed copy of the 2011 Emergency Management Performance Grant <br /> ( EMPG ) Agreement between your county and the Division of Emergency Management . <br /> Financial Reports/ Reimbursement Requests : When submitting the required quarterly <br /> reports to this Division , be certain to use the enclosed Financial Report/ Reimbursement Request <br /> forms . Claims not submitted on the proper form cannot be processed and will be returned to the <br /> County for correction . Deadlines for submitting these reports are listed in Attachment D of your <br /> Agreement . A copy of the report form is included in this package for your use . All referenced report <br /> forms are available electronically from your contract manager . <br /> EMPG ( Federal Funds ) Documentation <br /> Organizational Activities : Includes salaries and expenses ( depending upon <br /> eligibility ) . Requires same documentation as EMPA reports . <br /> Planning Costs : Provide copies of contracts , MOUs or agreements with <br /> consultants or sub -contractors providing services . Copies of invoices and canceled <br /> checks and copies of planning materials and work products ( i . e . , meeting <br /> documents , copies of completed plans , etc . ) . <br /> Training Costs : Provide copies of contracts , MOUs or agreements with consultants <br /> or sub- contractors providing services . Copies of invoices and canceled checks and <br /> a copy of the agenda , sign in rosters and any training materials provided . <br /> Exercise Costs : Provide copies of contracts , MOUs or agreements with consultants <br /> or sub- contractors providing services . Copies of invoices and canceled checks and <br /> a copy of the agenda , sign in rosters and any exercise materials provided . <br /> Equipment Acquisition Costs : Copies of Invoices/ receipts and canceled checks . <br /> AEL# for each purchase . <br /> Management and Administrative Costs : Requires same documentation as EMPA <br /> salaries . <br /> F ll R I D A R E C O V E R Y O F F I C E D IVIS I O N H E AD Q U A R T E R <br /> S STATE LOGISTICS RESPONSE CENTER <br /> 5900 Lake Ellenor Drive 2555 Shumard Oak Boulevard 2702 Directors Row <br /> Orlando , FL 32809 - 4634 Tallahassee , FL 32399 - 2100 Orlando . FL 32809 - 5631 <br /> Tel . 850 - 413 - 9969 • Fax : 850 - 488 - 1016 <br /> www Florida Disaster . org <br />