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Attachment D <br /> Reports <br /> A . The Recipient shall provide the Division with quarterly financial reports and a final close- out <br /> report , all in a format to be provided by the Division . All report formats provided by the Division <br /> shall be made available to the Recipient on the Division ' s Internet site and a hard copy will be <br /> mailed with a fully executed copy of the Agreement . <br /> B . The Recipient shall provide the Division with full support documentation ( per information <br /> bulletin # 341 ) for the quarterly financial reports . To eliminate large files and mailings , the <br /> Division will accept back up documentation on a CD if desired by the Recipient . <br /> • Organizational Activities : Includes salaries and expenses (depending upon eligibility) . <br /> Supply copies of timesheets documenting hours worked and proof employee was paid ( i . e . , <br /> earning statements/payroll registries) . Copies of invoices and canceled checks related to <br /> these services . <br /> • Planning Costs : Provide copies of contracts , MOUs or agreements with consultants or <br /> sub-contractors providing services . Copies of invoices , checks and canceled checks and <br /> copies of planning materials and work products ( i . e . , meeting documents , copies of <br /> completed plans ( if submission of plans is for DEM then only need to provide date of <br /> submission and who submitted plan/product to) , etc . ) . <br /> • Training Costs : Provide copies of contracts , MOUs or agreements with consultants or <br /> sub- contractors providing services . Copies of invoices , checks and canceled checks and a <br /> copy of the agenda , sign in rosters and any training materials provided . <br /> • Exercise Costs : Provide copies of contracts , MOUs or agreements with consultants or <br /> sub-contractors providing services . Copies of invoices , checks and canceled checks and a <br /> copy of the agenda , sign in rosters and any exercise materials provided . <br /> • Equipment Acquisition Costs : Copies of Invoices/receipts , checks and canceled checks . <br /> AEL# for each purchase . <br /> • Management and Administrative Costs : Supply copies of timesheets documenting hours <br /> worked and proof employee was paid ( i . e . , earning statements/payroll registries) . <br /> • For travel and conferences related to EMPG activities , copies of all receipts must be <br /> submitted ( i . e . , airfare , proof of mileage , toll receipts , hotel receipts , car rental receipts , etc . ) <br /> Receipts must be itemized and match the dates of travel/conference . If conference , a copy of <br /> the agenda must be provided . Proof of payment is also required for all travel and <br /> conferences . <br /> • Copies of the general ledger each quarter should also be provided . <br /> C . Quarterly financial reports shall begin with the first quarter of the Recipient's fiscal year ; <br /> are due to the Division no later than thirty days after the end of each quarter of the <br /> program year; and shall continue to be submitted each quarter until submission of the <br /> final close -out report. The ending dates for each quarter of this program year are <br /> September 30 , December 31 , March 31 and June 30 . <br /> D . The final close -out report is due forty -five days after termination of this Agreement. <br /> 20 <br />