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Instructions for Completing the Direct Contract Attachment 1 "Quality Assurance Requirements" The following is revised contract language to be used when sampling and/or analysis activities are a part of a Department direct contract and will be included as an attachment. This attachment consists of three different sections: ► The attachment "Quality Assurance Requirements", which should be used with no modifications (except as noted below). ► Addendum 1 — Identifies any modifications to the "Quality Assurance Requirements" attachment (see instructions below) ► Quality Control (QC) Requirements: ® Addendum 2 — Outlines additional quality control requirements for laboratories that provide chemical testing services This must be used with any contract with proposed chemical testing. Attach with no modifications. Any deletions or additions to these requirements must be specified in Addendum 1. • Addendum 3 — Outlines additional quality control requirements for microbiology. Use if microbiology is part of the proposed scope of services. Attach with no modifications. Any deletions or additions to these requirements must be specified in Addendum 1. Other QC Addenda are being developed to address other types of laboratory services, such as taxonomic identification biological assessments, toxicity testing, etc. If there is an immediate need for these addenda, please call the Environmental Assessment Section (SC 205-8065 or 850-245-8065) and ask for Silky Labie, Michael Blizzard or Andy Tintle. QUALITY ASSURANCE REQUIREMENTS 1 These items must be added to the attachment "Quality Assurance Requirements" (Note: all items for possible modification are highlighted in the "Quality Assurance Requirements" template. Remove all highlights when the items have been added): ► Attachment letter identification in the header and footer. ► Solicitation number in the footer. ► Changes in pagination. ► Identification of the planning document (see 2 below). ► Except for Item 6.a, all other information in "Quality Assurance Requirements" must remain unchanged 2. Planning Document: Item 6.a - Identify the type of planning document that is required Complete the last sentence of 6.a by deleting the irrelevant plan types and completing the phrase " .. . shall be submitted as a ..." ► A QAPP is required if the grant or contract agreement will use EPA funds. ► A Research Plan is required if the scope of services relates to research as defined in the QA rule. Note. most 'research proposals" are applied research, which does not fit the definition of a research plan. ► If a QAPP is not required, and the scope of services is not research, then a Sampling and Analysis Plan must be specified. Note: in rare cases when a planning document is not required, delete Section 6 from the attachment. QA Contract Language Instructions Page i of ui January 2005