2011-097 - Laserfiche WebLink

Home Browse Search

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT Page- 01111 12 13 . 14 Vendors Rights : Vendors ( in this document identified as the Agency) providing goods and services to the Department should be aware of the following time frames . Upon receipt , the Department has 5 working days to inspect and approve the goods and services unless the bid specifications , purchase order or contract specifies otherwise . The Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services . The 20 days are measured from the latter of the date the invoice is received or the goods or services are received , inspected , and approved . If a payment is not available within 40 days after receipt of the invoice and the receipt , inspection , and approval of goods and services , a separate interest penalty in accordance with Section 215 . 422 (3) (b) , Florida Statutes , will be due and payable in addition to the invoice amount to the Agency . Interest penalties of less than one $ 1 will not be enforced unless the Agency requests payment . Invoices which have to be returned to the Agency because of Agency preparation errors will result in a delay in the payment . The invoice payment requirements do not start until a properly completed invoice is provided to the Department . A Vendor Ombudsman has been established within the Department of Financial Services . The duties of this individual include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment( s) from the Department. The Vendor Ombudsman may be contacted at 850-413-5516 . 13 . 15 Reimbursement of Federal Funds : The Agency shall comply with all applicable federal guidelines , procedures , and regulations . If at any time a review conducted by FHWA reveals that the applicable federal guidelines , procedures , and regulations were not followed by the Agency and FHWA requires reimbursement of the funds , the Agency will be responsible for repayment to the Department of all funds awarded under the terms of this Agreement . Federal Economic Stimulus awards do not exempt the Agency from adherence to federal guidelines , procedures , and regulations . 13 . 16 E - VERIFY The Agency shall utilize the U . S . Department of Homeland Security ' s E-Verify system , in accordance with the terms governing use of the system , to confirm the employment eligibility of: 1 . All persons employed by the Agency during the term of the Contract to perform employment duties within Florida ; and 2 . All persons , contractors , including subcontractors , assigned by the Agency to perform work pursuant to the contract with the Department .