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Last modified
6/21/2022 3:03:57 PM
Creation date
10/1/2015 2:04:57 AM
Metadata
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
03/09/2010
Control Number
2010-065
Agenda Item Number
8.E.
Entity Name
Florida Department of Transportation (FDOT)
Subject
Traffic Signal Maintenance and Compensation Joint Participation Agreemen
Supplemental fields
SmeadsoftID
9603
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750-010-22 <br />TRAFFIC OPERATIONS <br />07/09 <br />Page 2 of 6 <br />6. The Maintaining Agency and the Department will develop annually the Exhibit A which by this reference is made a part of this <br />Agreement as though fully set forth herein. Exhibit A shall contain all existing traffic signals and intersection control beacons on the <br />State Highway System, applicable to the jurisdiction of the Maintaining Entity, those that are maintained by the Maintaining Agency and <br />those that are maintained but not included for compensation. No changes or modifications will be made to Exhibit A during the year for <br />compensation. New signals and intersection control beacons added by the Department during the fiscal year shall be maintained and <br />operated by the Maintaining Agency upon final acceptance as stated in paragraph 1. The Maintaining Agency and the Department, <br />preceding each fiscal year, shall develop and execute a new Exhibit A, which shall include all new Department signals and intersection <br />control beacons added during the previous fiscal year and delete those removed. The Maintaining Agency shall begin receiving <br />compensation for new Department's signals and intersection control beacons in the next fiscal year. In the event that no change has <br />been made to the previous year's Exhibit A, a statement to this effect should be included. The annual compensation will be a lump sum <br />payment detailed in Exhibit B. Future payments will be based on the information provided in Exhibit A, in accordance with the provisions <br />as detailed in Exhibit B, attached and made a part hereof. <br />a) Payment shall be made only after receipt and approval of service. <br />b) Payment shall be made in accordance with Section 215.422, Florida Statutes. <br />c) Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre -audit <br />and post -audit thereof. <br />d) Record of costs incurred under terms of this Agreement shall be maintained and made available upon request to the <br />Department at all times during the period of this Agreement and for three (3) years after final payment for the work <br />pursuant to this Agreement is made. Copies of these documents and records shall be furnished to the Department upon <br />request. Record of costs incurred include the Maintaining Agency's general accounting records, together with supporting <br />documents and records of the Maintaining Agency and all subcontractors performing work, and all other records of the <br />Maintaining Agency and subcontractors considered necessary by the Department for proper audit of costs. <br />7. Maintaining Agency providing goods and services to the Department should be aware of the following time frames. Upon <br />receipt, the Department has five (5) working days to inspect and approve the goods and services, unless the Agreement specifies <br />otherwise. The Department has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services. <br />The twenty (20) days are measured from the latter of the date the invoice is received or the goods or services are received, inspected <br />and approved. <br />8. If a payment is not available within forty (40) days, a separate interest penalty at a rate as established pursuant to Section <br />215.422, Florida Statutes, shall be due and payable, in additional to the invoice amount, to the Maintaining Agency. Interest penalties of <br />less than one (1) dollar shall not be enforced unless the Maintaining Agency requests payment. Invoices returned to a Maintaining <br />Agency because of Maintaining Agency preparation errors shall result in a delay in the payment. The invoice payment requirements do <br />not start until a properly completed invoice is provided to the Department. <br />9. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include <br />acting as an advocate for contractors/vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. <br />The Vendor Ombudsman may be contacted at (850) 410-9724 or by calling the State Comptroller's Hotline, 1-800-848-3792. <br />10. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any <br />goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public <br />building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a <br />contractor, supplier, contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact <br />business with any public entity. <br />11. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not <br />submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for <br />the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not <br />be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not <br />transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for <br />CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. <br />12. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the <br />Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral <br />cancellation of this Agreement. <br />13. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by <br />the Legislature. In the event this Agreement is in excess of $25,000 and has a term for a period of more than one year, the provisions <br />of Section 339.135(6)(a), Florida Statutes, are hereby incorporated: <br />
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