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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-01040 LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT 02/09 Page 6 Letters issued by the auditor, to the Department at each of the following addresses : Karen Maxon , Budget & Work Program Coordinator Florida Department of Transportation 3400 West Commercial Boulevard Fort Lauderdale , FL 33309 3 . Copies of the financial reporting package required by Part II of this Agreement shall be submitted by or on behalf of the recipient directly to each of the following : a ) The Department at each of the following address (es ) : Karen Maxon , Budget & Work Program Coordinator Florida Department of Transportation 3400 West Commercial Boulevard Fort Lauderdale , FL 33309 b) The Auditor General ' s Office at the following address : Auditor General ' s Office Room 401 , Pepper Building 111 West Madison Street Tallahassee , Florida 32399 - 1450 4 . Copies of reports or the Management Letter required by Part III of this Agreement shall be submitted by or on behalf of the recipient direct) to : a ) The Department at each of the following address (es) : Karen Maxon , Budget & Work Program Coordinator Florida Department of Transportation 3400 West Commercial Boulevard Fort Lauderdale , FL 33309 5 . Any reports , Management Letters , or other information required to be submitted to the Department pursuant to this Agreement shall be submitted in a timely manner in accordance with OMB Circular A- 133 , as revised , Florida Statutes , and Chapters 10 . 550 ( local governmental entities ) or 10 . 650 ( nonprofit and for- profit organizations ) , Rules of the Auditor General , as applicable . 6 . Recipients , when submitting financial reporting packages to the Department for audits done in accordance with OMB Circular A- 133 , as revised , or Chapters 10 . 550 ( local governmental entities) or 10 . 650 ( nonprofit and for- profit organizations) , Rules of the Auditor General , should indicate the date that the financial reporting package was delivered to the recipient in correspondence accompanying the financial reporting package . Part V - Record Retention : The recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of at least 5 years from the date the audit report is- issued and shall allow the Department or its designee , the state CFO or Auditor General access to such records upon request. The recipient shall ensure that the independent audit documentation is made available to the Department, or its designee , the state CFO or Auditor General upon request for a period of at least 5 years from the date the audit report is issued , unless extended in writing by the Department. 5 .05 Inspection : The Agency shall permit, and shall require its contractors to permit , the Department' s authorized representatives and authorized agents of FHWA to inspect all work , workmanship , materials , payrolls , and records and to audit the books , records , and accounts pertaining to the financing and development of the project. The Department reserves the right to unilaterally cancel this Agreement for refusal by the Agency or any contractor, sub- contractor or materials vendor to allow public access to all documents , papers , letters or other material subject to the provisions of -Chapter-1 19 , Florida Statutes , and made or received in conjunction with-this Agreement ( Section 287 . 058 ( 1 )