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2013-169
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Last modified
12/8/2015 11:13:17 AM
Creation date
10/1/2015 5:33:18 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
09/10/2013
Control Number
2013-169
Agenda Item Number
8.I.
Entity Name
Florida Department of Transportation
Subject
Small County Outreach Program Agreement
Construction Engineering inspection
Area
Old Dixie Highway Indian River Farms to North Reliief Canal 71st
Alternate Name
SCOP
Supplemental fields
SmeadsoftID
12256
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A TRUE COPY <br /> CERTIFICATION ON LAST PAGE <br /> J . IR . SMITH , CLERK <br /> 4. COMPENSATION AND PAYMENT <br /> A. The total estimated Project cost is ONE MILLION NINE HUNDRED THOUSAND DOLLARS <br /> AND NO CENTS ($ 1 , 900 , 000 . 00 ). The DEPARTMENT will fund 75% of the estimated cost of the <br /> Project which is ONE MILLION FOUR HUNDRED TWENTY FIVE THOUSAND DOLLARS AND NO <br /> CENTS ($ 1 ,425 , 000 . 00 ) , for the Construction and CEI services of the Project. The COUNTY shall be <br /> responsible for all costs in excess of the DEPARTMENT' s participation . The COUNTY'S matching <br /> participation is in the form of Local (COUNTY) funds equal to 25 % of the Project costs plus the <br /> remaining portion of the accepted bid amount that exceeds the DEPARTMENT's participation . <br /> However, in the event the total Project cost is less than the estimated Project cost stated above , the <br /> DEPARTMENT shall only pay 75% of the lesser amount and all remaining costs of the Project will be <br /> paid by the COUNTY. <br /> Be The COUNTY acknowledges and agrees that funding for this Project may be reduced upon <br /> determination of the award amount and execution of an Amendment. <br /> In the event the final Project cost is less than ONE MILLION NINE HUNDRED THOUSAND <br /> DOLLARS AND NO CENTS ($ 1 , 900 , 000 . 00 ) then the balance may be paid to the COUNTY at the <br /> sole discretion of the DEPARTMENT for CEI Services . <br /> C . The COUNTY will only be reimbursed for direct costs as shown in Exhibit B (this excludes <br /> general and administrative overhead ) . All costs charged to the Project shall be supported by properly <br /> executed payrolls , time records , invoices , contracts or vouchers evidencing in detail sufficient to the <br /> DEPARTMENT the nature and propriety of the charges . <br /> D . The COUNTY shall provide quantifiable , measurable , and verifiable units of deliverables . <br /> Each deliverable must specify the minimum level of service to be performed and the criteria for <br /> evaluating successful completion . The deliverables forthis Project are shown in Exhibit B , Pay Items . <br /> E . The COUNTY will need written approval from the DEPARTMENT , if deviating from the Items <br /> and/or CEI Classifications shown in Exhibit Be <br /> F . The COUNTY shall submit one invoice (4 copies ) in detail sufficient for pre-audit and post- <br /> audit thereof, based on the quantifiable , measurable , and verifiable units of deliverables as <br /> established in Exhibit B , plus supporting documentation required by the DEPARTMENT , to the <br /> Project Manager for approval and processing on a quarterly basis . <br /> G . Upon submission of a quarterly invoice , the Department's Project Manager will notify the <br /> DEPARTMENT's local Operations Engineer to inspect and verify that services by the County has met <br /> or does not meet the Department's standards/minimum level of service . <br /> H . Deliverables must be received and accepted in writing by the Department's Project Manager or <br /> designee prior to any reimbursement. <br /> Supporting documentation must establish that the deliverables were received and accepted in <br /> writing by the COUNTY and that the required minimum level of service to be performed based on the <br /> criteria for evaluating successful completion as specified in Paragraph F has been performed . <br /> Page 3 <br />
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