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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT — 01 /11 LOCAL AGENCY PROGRAM AGREEMENT Page 12 13 . 14 Vendors Rights : Vendors ( in this document identified as the Agency ) providing goods and services to the Department should be aware of the following time frames . Upon receipt , the Department has 5 working days to inspect and approve the goods and services unless the bid specifications , purchase order or contract specifies otherwise . The Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services . The 20 days are measured from the latter of the date the invoice is received or the goods or services are received , inspected , and approved . If a payment is not available within 40 days after receipt of the invoice and the receipt , inspection , and approval of goods and services , a separate interest penalty in accordance with Section 215 . 422 ( 3 ) ( b ) 7 Florida Statutes , will be due and payable in addition to the invoice amount to the Agency . Interest penalties of less than one $ 1 will not be enforced unless the Agency requests payment . Invoices which have to be returned to the Agency because of Agency preparation errors will result in a delay in the payment . The invoice payment requirements do not start until a properly completed invoice is provided to the Department . A Vendor Ombudsman has been established within the Department of Financial Services . The duties of this individual include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment( s ) from the Department . The Vendor Ombudsman may be contacted at 850 -413-5516 . 13 . 15 Reimbursement of Federal Funds : The Agency shall comply with all applicable federal guidelines , procedures , and regulations . If at any time a review conducted by FHWA reveals that the applicable federal guidelines , procedures , and regulations were not followed by the Agency and FHWA requires reimbursement of the funds , the Agency will be responsible for repayment to the Department of all funds awarded under the terms of this Agreement . Federal Economic Stimulus awards do not exempt the Agency from adherence to federal guidelines , procedures , and regulations . 13 . 16 E - VERIFY The Agency shall utilize the U . S . Department of Homeland Security' s E-Verify system , in accordance with the terms governing use of the system , to confirm the employment eligibility of: 1 . All persons employed by the Agency during the term of the Contract to perform employment duties within Florida ; and 2 . All persons , contractors , including subcontractors , assigned by the Agency to perform work pursuant to the contract with the Department .