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period of time ( e . g . , 1 :00 pm to 5 :00 pm ), even though such work may benefit both activities . Further, overtime
<br /> costs
<br /> associated with employees who participate in training in a teaching role for which they are compensated arc not allowed .
<br /> o Travel costs ( e . g . , airfare, mileage, per diem, hotel ) are allowable as expenses by employees who are on travel status
<br /> for
<br /> official business related to approved training .
<br /> o Hiring of Full or Part-Time Staff or Contractors/Consultants to support training- related activities . Payment of salaries
<br /> and fringe benefits must be in accordance with the policies of the State or unil( s ) of local government and have the
<br /> approval of the State or awarding agency, whichever is applicable. Such costs must be included within the funding allowed
<br /> 1br program management personnel expenses, which must not exceed 15 percent ( 15%) of the total allocation as specified
<br /> in section F . 6 . In no case is dual compensation allowable ( see above )
<br /> o Certification/ Recertification of Instructors is an allowable cost. States are encouraged to follow the NTE Instructor
<br /> Quality Assurance Program to ensure a minimum level of competency and corresponding levels of evaluation of student
<br /> learning . This is particularly important for those courses that involve training of trainers . This information is contained
<br /> in
<br /> 113 193 , issued October 20, 2005 . Additional information can be obtained at
<br /> hit p tum oy 000d euidancc,'dovyIda& 10146 .
<br /> C. Exercises
<br /> Fxercises specifically designed for or that include participation from non -governmental entities and the general public are
<br /> allowable activities and may include testing public warning systems, evacuation/shelter in -place capabilities,
<br /> lamily/school /business preparedness, and participating in table-top or full scale emergency responder exercises at the local ,
<br /> State, tribal , territorial , or national level , to include the National Level Fxercises ( formally known as Top Officials Exercise
<br /> 1TOPOFFI ).
<br /> . Allowable exercise-related costs include:
<br /> • Funds Used to Design, Develop, Conduct, and Evaluate an Exercise — Includes costs related to planning,
<br /> meeting space and other meeting costs , facilitation costs , materials and supplies , travel , and documentation .
<br /> Grantees are encouraged to use government facilities to conduct meetings and conferences whenever possible.
<br /> • hiring of Full or Part-Time Staffor Contractors/Consultants — Full or part -time staff may be hired to
<br /> support exercise-related activities . Such costs must be included within the hording allowed for program
<br /> management personnel expenses, which must not exceed 15 percent ( 15%) of the total allocation . The
<br /> applicant's formal written procurement policy or the Federal Acquisition Regulations ( FAR ) — whichever is
<br /> more stringent — must be followed . hi no case is dual compensation allowable .
<br /> • Overtime and Backfill — The entire amount of overtime costs, including payments related to backfilling
<br /> personnel , which are the direct result of time spent on the design , development, and conduct of exercises are
<br /> allowable expenses . These costs are allowed only to the extent the payment for such services is in accordance
<br /> with the policies of the State or unit( s) of local government and has the approval of the State or the awarding
<br /> agency, whichever is applicable. In no case is dual compensation allowable . That is, an employee of a unit of
<br /> government may not receive compensation from their unit or agency of government AND from an award for a
<br /> single period of time ( c . g . , 1 : 00 p . m . to 5 : 00 p. m . ), even though such work may benefit both activities.
<br /> • Travel — Travel costs are allowable as expenses by employees who are on travel status for official business
<br /> related to the planning and conduct of exercise projcct( s ) or I ISEEP programmatic requirements as described in
<br /> the I ISFFP website ( e . g. , Improvement Plan Workshops, Training and Exercise Plan ) .
<br /> • Supplies — Supplies are items that are expended or consumed during the course of the planning and conduct of
<br /> the exercise projects ) ( e . g. , copying paper, gloves, tape, non-sterile masks , and disposable protective
<br /> equipment ) .
<br /> • Disability Accommodations - Materials, services , tools and equipment for exercising inclusive of people with
<br /> disabilities ( physical , programmatic and communications access for people with physical , sensory, mental
<br /> health , intellectual and cognitive disabilities ).
<br /> • Other Items — These costs include the rental of equipment ( e . g . , portable toilets , tents ), food , gasoline, exercise
<br /> signs, badges, etc .
<br /> Unauthorized exercise- related costs include :
<br /> • Reimbursement for the maintenance and/or wear and tear costs of general use vehicles ( e. g . , construction
<br /> vehicles ) and emergency response apparatus (e. g. , fire trucks , ambulances ).
<br /> • Equipment that is purchased for permanent installation and/or use . beyond the scope ofexercisc conduct ( e. g . .
<br /> electronic messaging signs ) .
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