2014-026 - Laserfiche WebLink

Home Browse Search

Attachment C Reports A . Recipient shall provide the Division with quarterly financial reports . The Quarterly Programmatic Report is due within 30 days after the end of the reporting periods ( March 30 , June 30 , September 30 , and December 30) for the life of the agreement . • If report (s) is delinquent , future financial reimbursements will be withheld until the Recipient' s reporting is current . • If a report goes two (2 ) consecutive quarters without Recipient providing information in the narrative portion of the Quarterly Status Report , Report will be denied until narrative is provided ; also financial reimbursements will be withheld until the required information has been submitted . B . The Recipient shall provide the Division with full support documentation for the quarterly financial reports . To eliminate large files and mailings , the Division will accept back up documentation on a CD if desired by the Recipient. • Planning Costs : Provide copies of contracts , MOUs or agreements with consultants or sub- contractors providing services . Copies of invoices , checks and canceled checks and copies of planning materials and work products ( i . e . , meeting documents , copies of completed plans ( if submission of plans is for the Division then only need to provide date of submission and who submitted plan/product to) , etc . ) . • Training Costs : Provide copies of contracts , MOUs or agreements with consultants or sub- contractors providing services . Copies of invoices , checks and canceled checks and a copy of the agenda , sign in rosters and any training materials provided . • Exercise Costs : Provide copies of contracts , MOUs or agreements with consultants or sub- contractors providing services . Copies of invoices , checks and canceled checks and a copy of the agenda , sign in rosters and any exercise materials provided . • Equipment Acquisition Costs : Copies of Invoices/receipts , checks and canceled checks . AEL# for each purchase . • Management and Administrative Costs : Supply copies of timesheets documenting hours worked and proof employee was paid ( i . e . , earning statements/payroll registries ) . • For travel and conferences related to EMPG activities , copies of all receipts must be submitted ( i . e . , airfare , proof of mileage , toll receipts , hotel receipts , car rental receipts , etc . ) Receipts must be itemized and match the dates of travel/conference . If conference , a copy of the agenda must be provided . Proof of payment is also required for all travel and conferences . • Copies of the general ledger each quarter should also be provided . C . The final close -out report is due sixty days after termination of this Agreement. D . If all required reports prescribed above are not provided to the Division or are not completed in a manner acceptable to the Division , the Division may withhold further payments until they are completed or may take such other action as set forth in Paragraphs ( 10) , ( 11 ) and ( 12 ) of this Agreement . "Acceptable to the Division" means that the work product was completed in accordance with generally accepted principles , guidelines and applicable law, and is consistent with the Scope of Work . 29