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<br /> ❑ 2 . Have sign - in sheets , rosters and agenda been provided?
<br /> ❑ 3 . If billing for overtime and/or backfill , has a spreadsheet been provided that lists attendee
<br /> names , department, # of hours spent at training, hourly rate and total amount paid to each
<br /> attendee ? Have print outs from entity ' s financial system been provided as proof
<br /> attendees were paid? For backfill , has a clear delineation/cross reference been provided
<br /> showing who was backfilling who ?
<br /> ❑ 4 . Have the names on the sign - in sheets been cross -referenced with the names
<br /> of the
<br /> individuals for whom training reimbursement costs are being sought ?
<br /> ❑ 5 . Has any expenditures occurred in support of the training ( e . g . , printing costs , costs related
<br /> to administering the training, planning, scheduling, facilities, materials and supplies ,
<br /> reproduction of materials , and equipment) ? If so , receipts and proof of payment must be
<br /> submitted . ( E . g . canceled check, Electronic Funds Transfer ( EFT) confirmation , or P-
<br /> Card back up documentation which will include receipt with vendor, copy of credit card
<br /> statement showing expense charged , and payment to credit card Company for that
<br /> statement) .
<br /> Exercise
<br /> ❑ 1 . Has documentation been provided on the purpose/objectives of the exercise? Such as,
<br /> SITMAN/ EXPLAN .
<br /> ❑ 2 . If exercise has been conducted - has after-action report been included ? Have sign - in
<br /> sheets , agenda, rosters been provided ?
<br /> ❑ 3 . If billing for overtime and backfill , has a spreadsheet been provided that lists attendee
<br /> names , department, # of hours spent at exercise , hourly rate and total paid
<br />to each
<br /> attendee? Have print outs from entity ' s financial system been provided to prove
<br /> attendees were paid ? For backfill , has a clear delineation/cross reference been provided
<br /> showing who was backfilling who ?
<br /> ❑ 4 . Have the names on the sign - in sheets been cross -referenced with the names
<br />of the
<br /> individuals for whom exercise reimbursement costs are being sought?
<br /> ❑ 5 . Has any expenditures occurred on supplies (e . g . , copying paper, gloves , tape , etc)
<br /> in
<br /> support of the exercise? If so, receipts and proof of payment must be submitted . ( E . g ,
<br /> canceled check, Electronic Funds Transfer ( EFT) confirmation , or P -Card back up
<br /> documentation to include receipt with vendor, copy of credit card statement showing
<br /> expense charged , and payment to credit card Company for that statement) .
<br /> ❑ 6 . Has any expenditures occurred on rental of space/locations for exercises planning and
<br /> conduct , exercise signs , badges , etc . ? If so , receipts and proof of payment must be
<br /> submitted . ( E . g . canceled check, Electronic Funds Transfer ( EFT) confirmation , or P -
<br /> Card back up documentation to include receipt with vendor, copy of credit card statement
<br /> showing expense charged , and payment to credit card Company for that statement) .
<br /> Tra veUConferences
<br /> ❑ 1 . Have all receipts been turned in such as airplane receipts, proof of mileage , toll receipts ,
<br /> hotel receipts , car rental receipts , registration fee receipts and parking receipts? Are these
<br /> receipts itemized ? Do the dates of the receipts match the date (s) of travel/conference?
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