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2014-026
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2014-026
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Last modified
11/13/2015 1:11:23 PM
Creation date
10/1/2015 6:01:58 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
03/04/2014
Control Number
2014-026
Agenda Item Number
8.H.
Entity Name
Florida Division of Emergency Management
Subject
Community Emergency Response Team
Original Document 2014-003
Project Number
14-CI-K1-10-40-02-415
Alternate Name
CERT
Supplemental fields
SmeadsoftID
13088
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(g) By the date due , send any reports , management letter , or other information required to be <br /> submitted to the Division pursuant to this Agreement in accordance with OMB Circular A- 133 , Florida Statutes , and <br /> Chapters 10 . 550 ( local governmental entities) or 10 . 650 ( nonprofit and for- profit organizations) , Rules of the Auditor <br /> General , as applicable . <br /> ( h ) Recipients should state the date that the reporting package was delivered to the Recipient <br /> when submitting financial reporting packages to the Division for audits done in accordance with OMB Circular A- <br /> 133 or Chapters 10 . 550 ( local governmental entities) or 10 . 650 ( nonprofit and for- profit organizations) , Rules of the <br /> Auditor General . <br /> ( i ) If the audit shows that all or any portion of the funds disbursed were not spent in accordance <br /> with the conditions of this Agreement , the Recipient shall be held liable for reimbursement to the Division of all <br /> funds not spent in accordance with these applicable regulations and Agreement provisions within thirty days after <br /> the Division has notified the Recipient of such non-compliance . <br /> Q ) The Recipient shall have all audits completed by an independent certified public accountant <br /> ( IPA) , either a certified public accountant or a public accountant licensed under Chapter 473 , Fla , Stat , The IPA <br /> shall state that the audit complied with the applicable provisions noted above . The audit must be received by the <br /> Division no later than nine months from the end of the Recipient ' s fiscal year . <br /> (7 ) REPORTS . <br /> (a) The Recipient shall provide the Division with quarterly financial reports and a close- out report . <br /> These reports shall include the current status and progress by the Recipient and all subrecipients and <br /> subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this <br /> Agreement , in addition to any other information requested by the Division . <br /> ( b) Quarterly financial reports are due to the Division no later than 30 days after the end of each <br /> quarter of the program year and shall be sent each quarter until submission of the administrative close- out report . <br /> The ending dates for each quarter of the program year are September 30 , December 31 , March 31 and June 30 . <br /> (c) The close- out report is due 60 days after termination of this Agreement or 60 days after <br /> completion of the activities contained in this Agreement , whichever first occurs . <br /> (d ) If all required reports and copies are not sent to the Division or are not completed in a manner <br /> acceptable to the Division , the Division may withhold further payments until they are completed or may take other <br /> action as stated in Paragraphs ( 10) , ( 11 ) and ( 12 ) of this Agreement , and Rule 27P- 19 . 014 , Florida Administrative <br /> Code . "Acceptable to the Division" means that the work product was completed in accordance with the Program <br /> Budget and Scope of Work . <br /> ( e) The Recipient shall provide additional program updates or information that may be required by <br /> the Division . <br /> (f) The Recipient shall provide additional reports and information identified in Attachment C . <br /> (8) MONITORING . <br /> The Recipient shall monitor its performance under this Agreement , as well as that of its subcontractors <br /> and/or consultants who are paid from funds provided under this Agreement , to ensure that time schedules are <br /> being met , the Schedule of Deliverables and Scope of Work are being accomplished within the specified time <br /> periods , and other performance goals are being achieved . A review shall be done for each function or activity in <br /> Attachment B to this Agreement , and reported in the quarterly financial report . <br /> In addition to reviews of audits conducted in accordance with paragraph (6) above , monitoring procedures <br /> may include , but not be limited to , on - site visits by Division staff, limited scope audits , and/or other procedures <br />. The <br /> Recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the <br /> Division . In the event that the Division determines that a limited scope audit of the Recipient is appropriate , the <br /> Recipient agrees to comply with any additional instructions provided by the Division to the Recipient regarding such <br /> audit . The Recipient further agrees to comply and cooperate with any inspections , reviews , investigations or audits <br /> deemed necessary by the Florida Chief Financial Officer or Auditor General . In addition , the Division will monitor <br /> the performance and financial management by the Recipient throughout the contract term to ensure timely <br /> completion of all tasks . <br /> ( 9 ) LIABILITY . <br /> (a) Unless Recipient is a State agency or subdivision , as defined in Section 768 . 28 , Fla . Stat . , the <br /> Recipient is solely responsible to parties it deals with in carrying out the terms of this Agreement , and shall hold <br /> the <br /> Division harmless against all claims of whatever nature by third parties arising from the work performance under <br /> 3 <br />
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