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STATE OF FLORIDA <br /> DIVISION OF EMERGENCY MANAGEMENT <br /> -SUBGRANT FORMS and REQUIREMENTS <br /> Quarterly Financial History Report/ Status Report ( Form 1 and Form 2 ) ( Form 2A or 26 ) <br /> 1 . These reports must be completed in full on a quarterly basis . These are required reports and must be submitted <br />no later <br /> than 30 days after the end of each period of the program year in order to be considered in compliance with the terms <br /> of the agreement . <br /> 2 . These reports are to include , but not be limited to , the work that has been completed , the work in progress and <br /> the timeline of <br /> the work left to be completed . If any delays from the original timeline have occurred , specify the reason and revise the <br /> completion timeline . <br /> 3 . If expenditures of not occur during the Quarter to be reported , a report should still be submitted along with a complete <br /> explanation on Form 1 and 2 in the Quarterly Status Report section . Not submitting in a reporting period will result <br /> in a delay of <br /> receiving funds . No funds will be dispersed until all Quarterly Reports are current as you are considered 'but of <br /> compliance " with the terms of the agreement . <br /> Reimbursement Request ( Form 3) , Detail of Claims ( Form 4A and 413 ), and Projects Milestones and <br /> Deliverables ( Form 4C ) : <br /> 1 . These forms are to be filed as needed . Complete Reimbursement Request by entering all information needed for <br /> reimbursement. <br /> 2 . The Detail of Claims and the Project Milestones and Deliverables form must accompany the Reimbursement Request form , <br /> along with the Budget detail Worksheet. <br /> 3 . Form 4C requires the sub grantee to account for their procurement method ( s) and certify it was done in accordance with <br /> all <br /> applicable guidelines . <br /> 4 . The Reimbursement Request form must be signed by the contract manager or someone with equal authority . <br /> 5 . Claims are to be submitted to the following address : <br /> DIVISION OF EMERGENCY MANAGEMENT <br /> Domestic Security Unit <br /> DHS GRANTS UNIT <br /> Attn : Jana Smith <br /> 2555 SHUMARD OAK BOUEVARD <br /> TALLAHASSEE , FLORIDA 32399-2100 <br /> Close Out Report - ( Form 5) : <br /> 1 . Close Out Reports are due as soon as the final payment has been made and all final expenditures have occurred <br />. <br /> 2 . The agreement cannot be considered closed until the Close Out Report has been received . <br /> Staffing Detail and Exercise Detail : <br /> 1 . The Staffing Detail and Exercise Detail Form is due every quarter with your quarterly financial report . This is to <br /> identify all <br /> EMPG funded employees , the required training completed by -those employees and the required amount of exercises that the <br /> EMPG funded employee has to participate in each quarter. <br /> 2013 EMPG - FUNDING OPPORTUNITY ANNOUNCEMENT ( FOA) <br /> 2 . All EMPG funded personnel shall participate in three exercises ( i . e . , one exercise per quarter) of any type ( e . g <br />. Drills , Tabletop <br /> Exercises , Functional ) , and one full-scale exercise within a 12-month period . Please note that response to any real -world <br /> events within a 12-month period may fulfill a single , quarterly exercise requirement. (Appendix B — FY 2013 EMPG Program <br /> 3 , Target Training and Verify Capability of Personnel . Training activities supported with EMPG Program funds should strategically <br /> . <br /> align to the NPG core capabilities identified in the Multi-Year TEP . To ensure the development of a professional emergency <br /> management workforce all EMPG Program funded personnel shall complete the following training requirements and record <br /> proof of completion . 22 Appendix B — FY 2013 EMPG Program Priorities <br /> NIMS Training : IS 100 ; IS 200 ; IS 700 ; and IS 800 ; FEMA Professional Development Series : IS 120 ; IS 230 ; IS <br /> 235 ; IS 240 ; IS <br /> 241 ; IS 242 ; and IS 244 . Previous versions of the IS courses meet the NIMS training requirement. A complete list of <br /> Independent Study Program Courses may be found at http ://traininq . fema . gov/is . <br /> Copy of CCP Report Form 2013 <br />