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Exhibit B the project and the project agreement . The project manager shall also be responsible for approving all reimbursement requests . The project sponsor shall appoint a liaison agent, who will be a member of the eligible applicant ' s staff, to act on its behalf in carrying out the terms of the project agreement . Administration of the project will be as follows : ( 1 ) Project Agreement : For each funded project, the District and the project sponsor will enter into a project agreement, prior to the release of program funds , setting forth the mutual obligations of the parties concerning the project . The project agreement shall incorporate the applicable policies and procedures of the program as outlined in this rule . Project agreements will be for a two - year period with the possibility for one , one - year extension . Any request for a one - year extension of funding shall require submittal by the PROJECT SPONSOR of a request for extension to the DISTRICT no later than July of fiscal year two of the approved project . This request will then be considered by the DISTRICT Board , whose decision shall be final . In review of these requests , the Board will take into consideration the current status and progress of the project and the ability of the applicant to complete the project within one additional year . ( 2) Matching Funds : The project sponsor shall clearly identify and enumerate the amount and source of the matching funds it will be using to match the program funds supplied by the District for an approved project . The project sponsor .shall provide suitable evidence that it has the matching funds available at the time the project agreement is executed . (3 ) Agreement Modification : All proposed changes to the project agreement must be submitted to the District in writing by the project sponsor accompanied by a statement of justification for the proposed changes . All project agreement amendments shall be approved by the District Board , except that the Executive Director may approve a minor project agreement amendment for a project within a county with the local District commissioner ' s concurrence . A minor project amendment shall not change the approved project ' s category nor result in a reallocation of more than 35 % of the approved funding of the project among project elements . Project agreement amendments will not include a change to the approved project ' s location or a change in the approved project ' s purpose or project type . Agreed changes shall be evidenced by a formal amendment to the project agreement and shall be in compliance with these rules . (4) Project Reporting : The liaison agent will submit quarterly reports to the project manager summarizing the work accomplished since the last report, problems encountered, percentage of project completion and other appropriate information . These reports shall continue throughout the length of the project period until completion of the project. The report shall be submitted on Form 95 - 02 , "Assistance Program Project Quarterly Status Report" , dated 7- 30 - 02 , hereby incorporated by reference and available at the District office . (5 ) Reimbursement Requests : The liaison agent may submit periodic reimbursement requests during the project period in accordance with Rule 6613 - 2 . 011 , F . A . C . The project manager will approve or disapprove all reimbursement requests . The final payment of program funds will be made upon certified completion of the project by the District . ( 6) Project Inspection : Upon reasonable request , the project manager shall have the right to inspect the project and any and all records relating to the project . (7) Project Completion : The project shall be completed within three (3 ) years of the date of the beginning of the District ' s first fiscal year for which the project was approved .