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275-030- 11 EQUAL OPPORTUNITY OFFICE 03/11 Page 1 of 8 DBE Utilization The Department began its DBE race neutral program January 1 , 2000 . Contract specific goals are not placed on Federal/State contracts ; however , the Department has an overall 8 . 18 % DBE goal it must achieve . In order to assist contractors in determining their DBE commitment level , the Department has reviewed the estimates for this letting . As you prepare your bid , please monitor potential or anticipated DBE utilization for contracts . When the low bidder executes the contract with the Department , information will be requested of the contractor's anticipated DBE participation for the project . While the utilization is not mandatory in order to be awarded the project , continuing utilization of DBE firms on contracts supports the success of Florida 's Voluntary DBE Program , and supports contractors ' Equal Employment Opportunity and DBE Affirmative Action Programs , NOTE : Any project listed as 0 % DBE availability does not mean that a DBE may not be used on that project . A 0 % DBE availability may have been established due to any of the following reasons : limited identified subcontracting opportunities , minimal contract days , and/or small contract dollar amount . Contractors are encouraged to identify any opportunities to subcontract to DBEs . If you have any questions regarding this information , please contact the Equal Opportunity Office at ( 850 ) 414 -4747 . DBE Reporting If you are the prime contractor on a project , complete the attached Anticipated DBE Participation Statement and submit the information at the pre-construction or pre-work conference for all federal and state funded projects . This will not become a mandatory part of the contract . It will assist the Department in tracking and reporting planned or estimated DBE utilization . During the contract , the prime contractor is required to report actual payments to all subcontractors through the web- based Equal Opportunity Reporting System ( EORS ) , BizWeb . All DBE payments must be reported whether or not you initially planned to utilize the company . In order for our race neutral DBE Program to be successful , your cooperation is imperative . If you have any questions concerning the completion or submission of this information , contact the FDOT EOO at (850 ) 414-4747 . Bid Opportunity List The Federal DBE Program requires States to maintain a database of all firms that are participating or attempting to participate on FDOT-assisted contracts . The list must include all firms that bid on prime contracts or bid or quote subcontracts on FDOT-assisted projects , including both DBEs and non -DBEs . A form is included to record bidders ' information for ALL subcontractors or sub-consultants who quoted to you for specific projects for this letting . If a contractor quoted to you for more than one project you only need list that contractor once . If you have submitted a bidder's list to the Department previously, you need only list new companies who have quoted to you or requested to be on specific projects . If you do not know the answers to numbers 2 , 3 , 4 , or 5 you may leave them blank and the Department will complete them . This information should be returned with your bid package or proposal package or submitted to the Equal Opportunity Office within three days of your submission . It can be mailed or faxed . Please reply to : Florida Department of Transportation Equal Opportunity Office 605 Suwannee Street, MS 65 Tallahassee , FL 32399 -0450 ( 850) 414 -4747 ( 850) 414-4879 470 - 1