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• Funds Used to Design , Develop, Conduct, and Evaluate an Exercise — Includes costs related to planning, meeting
<br /> space and other meeting costs, facilitation costs, materials and supplies, travel , and documentation . Grantees are
<br /> encouraged to use government facilities to conduct meetings and conferences whenever possible.
<br /> • Hiring of Full or Part-Time Staff or Contractors/Consultants — Full or parttime staff may be hired to support
<br /> exercise-related activities . Such costs must be included within the funding allowed for program management
<br /> personnel expenses, which must not exceed 15 percent of the total allocation . The applicant's formal written
<br /> procurement policy or the Federal Acquisition Regulations ( FAR) — whichever is more stringent — must be followed .
<br /> in no case is dual compensation allowable.
<br /> • Overtime and Backfill — The entire amount of overtime costs, including payments related to backfilling personnel ,
<br /> which are the direct result of time spent on the design , development, and conduct of exercises are allowable expenses .
<br /> These costs are allowed only to the extent the payment for such services is in accordance with the policies of the State
<br /> or unit(s ) of local government and has the approval of the State or the awarding agency, whichever is applicable. In
<br /> no case is dual compensation allowable . That is, an employee of a unit of government may not receive compensation
<br /> from their unit or agency of government AND from an award for a single period of time (e . g . , 1 :00 p . m . to 5 :00
<br /> p . m . ), even though such work may benefit both activities .
<br /> • Travel — Travel costs are allowable as expenses by employees who are on travel status for official business related to
<br /> the planning and conduct of exercise project(s ) or FISEEP programmatic requirements as described in the FISEEP
<br /> website (e . g . , Improvement Plan Workshops, Training and Exercise Plan ).
<br /> • Supplies — Supplies are items that are expended or consumed during the course of the planning and conduct of the
<br /> exercise project(s) (e. g. , copying paper, gloves, tape, non - sterile masks, and disposable protective equipment) .
<br /> • Other Items — These costs include the rental of equipment (e. g. , portable toilets, tents), food, gasoline, exercise
<br /> signs, badges, etc .
<br /> Unauthorized exercise-related costs include :
<br /> d:. Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e. g. , construction
<br /> vehicles) and emergency response apparatus (e . g. , fire trucks, ambulances ) .
<br /> . Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct (e. g. ,
<br /> electronic messaging signs).
<br /> Exercise Requirements
<br /> Exercises conducted with FEMA support must be managed and executed in accordance with the Homeland Security Exercise
<br /> and Evaluation Program ( HSEEP) . i-ISEEP Guidance for exercise design , development, conduct, evaluation , and improvement
<br /> planning is located at ht1ps:11hseep. dhs.go11. The FISEEP Library provides sample exercise materials and templates .
<br /> All exercises using HSGP funding must be NIMS compliant . More information is available online at the NIMS Integration
<br /> Center, hilp:/1n• irtiii fema. gov/emeigencylninrs/index. shtm.
<br /> Where applicable, the Training and Exercise Plans should include training and exercises that support specialized programs, such
<br /> as the Regional Catastrophic Preparedness Grant Program .
<br /> States are encouraged to exercise their capabilities with regard to infants and children across all aspects of response and
<br /> recovery, including pediatric medical surge capabilities and integrating the accessibility and functional needs of' children and
<br /> adults with disabilities .
<br /> • Exercise Scenarios. The scenarios used in HSGP-funded exercises must be based on the State/Urban Area ' s
<br /> Homeland Security Strategy and plans . Acceptable scenarios for SHSP, UASI , MMRS , and CCP exercises include :
<br /> chemical , biological , radiological , nuclear, explosive, cyber, agricultural and natural or technological disasters .
<br /> Exercise scenarios must be catastrophic in scope and size as defined by the National Response Framework.
<br /> The scenarios used in HSGP-funded exercises must focus on validating existing capabilities and must be large
<br /> enough in scope and size to exercise multiple tasks and warrant involvement from multiple jurisdictions and
<br /> disciplines and nongovernmental organizations. Exercise scenarios should also be based on the Multiyear Training
<br /> and Exercise Plan .
<br /> • Special Event Planning. If a State or Urban Area will be hosting a special event (e . g. , Super Bowl , G-8 Summit)
<br /> they are approved to participate in a Tier I or Tier 11 exercise as approved by the National Exercise Program ( NEP )
<br /> Executive Steering Committee per the NEP Implementation Plan . They should plan to use SHSP or UASI funding to
<br /> finance training and exercise activities in preparation for those events . States and Urban Areas should also consider
<br /> exercises at major venues (e.g. , arenas, convention centers ) that focus on evacuations, communications, and
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