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April 1 through June 30 July 31 <br /> July 1 through September 30 October 31 <br /> October 1 through December 31 January 31 <br /> 2. Programmatic Reporting-BSIR <br /> Biannual Strategic Implementation Report : <br /> After the end of each reporting period, for the life of the contract unless directed otherwise, the SAA will <br /> complete the Biannual Strategic Implementation Report in the Grants Reporting Tool (GRT) <br /> https Hwww retorting odp dhs gov . The reporting periods are January 1 -June 30 and July 1 -December 31 . <br /> Data entry is scheduled for December 1 and June 1 respectively . Future awards and reimbursement may be <br /> withheld if these reports are delinquent. <br /> 3. Reimbursement Requests: <br /> A request for reimbursement may be sent to your grant manager for review and approval at anytime during the <br /> contract period. The Recipient should include the category' s corresponding line item number in the "Detail of <br /> Claims" form . This number can be found in the " Proposed Program Budget" . A line item number is to be <br /> included for every dollar amount listed in the "Detail of Claims" form . <br /> 4. Close-out Programmatic Reporting: <br /> The Close-out Report is due to the Florida Division of Emergency Management no later than 45 calendar days <br /> after the agreement is either completed or the agreement has expired . <br /> 5. Monitoring : <br /> Florida Division of Emergency Management <br /> US Department of Homeland Security Grants Program <br /> Grant Monitoring Process <br /> Florida has enhanced state and local capability and capacity to prevent, prepare and respond to terrorist threats since 1999 through <br /> various funding sources including federal grant funds . The Florida Division of Emergency Management (FDEM ) has a responsibility to <br /> track and monitor the status of grant activity and items purchased to ensure compliance with applicable SHSGP grant guidance and <br /> statutory regulations. The monitoring process is designed to assess a recipient agency' s compliance with applicable state and federal <br /> guidelines. <br /> Monitoring is accomplished utilizing various methods including desk monitoring and on-site visits. There are two primary areas <br /> reviewed during monitoring activities - financial and programmatic monitoring. Financial monitoring is the review of records associated <br /> with the purchase and disposition of property, projects and contracts . Programmatic monitoring is the observation of equipment <br /> purchased, protocols and other associated records . Various levels of financial and programmatic review may be accomplished during <br /> this process . <br /> Desk monitoring is the review of projects, financial activity and technical assistance between FDEM and the applicant via e-mail and <br /> telephone . On-Site Monitoring are actual visits to the recipient agencies by a Division representative who examines records, procedures <br /> and equipment. <br /> Frequency of annual monitoring activity: <br /> Each year the FDEM will conduct monitoring for up to 50% of their sub-grantees. It is important to note that although a given grant has <br /> been closed, it is still subject to either desk or on-site monitoring for a five year period following closure. <br /> Areas that will be examined include: <br /> Management and administrative procedures; <br /> Grant folder maintenance; <br /> 28 <br />