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• Funds Used to Design , Develop, Conduct, and Evaluate an Exercise — Includes costs related to planning, meeting
<br /> space and other meeting costs, facilitation costs, materials and supplies, travel , and documentation . Grantees are
<br /> encouraged to use government facilities to conduct meetings and conferences whenever possible .
<br /> Hiring of Full or Part-Time Staff or Contractors/Consultants — Full or part-time staff may be hired to support
<br /> exercise-related activities . Such costs must be included within the funding allowed for program management
<br /> personnel expenses, which must not exceed 15 percent of the total allocation . 'Ehe applicant's formal written
<br /> procurement policy or the Federal Acquisition Regulations ( FAR) — whichever is more stringent — must be followed .
<br /> In no case is dual compensation allowable .
<br /> • Overtime and Backfill — The entire amount of overtime costs , including payments related to backfilling personnel ,
<br /> which are the direct result of time spent on the design , development, and conduct of exercises are allowable expenses .
<br /> These costs are allowed only to the extent the payment for such services is in accordance with the policies of the State
<br /> or unit(s ) of local government and has the approval of the State or the awarding agency, whichever is applicable . In
<br /> no case is dual compensation allowable . That is, an employee of a unit of government may not receive compensation
<br /> from their unit or agency of government AND from an award for a single period of time (e. g . , 1 :00 p. m . to 5 :00
<br /> p . m . ), even though such work may benefit both activities .
<br /> • Travel — Travel costs are allowable as expenses by employees who are on travel status for official business related to
<br /> the planning and conduct of exercise project( s ) or 1ISEEP programmatic requirements as described in the HSEE13
<br /> website ( e. g . , Improvement Plan Workshops, Training and Exercise Plan ).
<br /> • Supplies — Supplies are items that are expended or consumed during the course of the planning and conduct of the
<br /> exercise project( s ) (e. g . , copying paper, gloves, tape, non - sterile masks, and disposable protective equipment ) .
<br /> • Other Items — These costs include the rental of equipment ( e . g . , portable toilets , tents ), food, gasoline, exercise
<br /> signs, badges, etc.
<br /> Unauthorized exercise-related costs include :
<br /> 1 Reimbursement for the maintenance and/or wear and tear costs of general use vehicles ( e . g. , construction
<br /> vehicles ) and emergency response apparatus (e . g . , fire trucks , ambulances ) .
<br /> 1 Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct ( e. g . ,
<br /> electronic messaging signs ) .
<br /> Exercise Requirements
<br /> Exercises conducted with FEMA support nmst be managed and executed in accordance with the Homeland Security Exercise
<br /> and Evaluation Program ( HSEF, P ) . FISEEP Guidance for exercise design , development, conduct, evaluation , and improvement
<br /> planning is located at hitpv . hseep. dhv em . The HSEEP Library provides sample exercise materials and templates .
<br /> All exercises using HSGP funding must be NIMS compliant . More information is available online at the NIMS Integration
<br /> Center, hup_ it it it lena.,Lnr CIII ei;,enrr mals inc/ex, shIII .
<br /> Where applicable, the Training and Exercise Plans should include training and exercises that supportspecialized programs, such
<br /> as the Regional Catastrophic Preparedness Grant Program .
<br /> States are encouraged to exercise their capabilities with regard to infants and children across all aspects of response and
<br /> recovery, including pediatric medical surge capabilities and integrating the accessibility and functional needs of children and
<br /> adults with disabilities .
<br /> • Exercise Scenarios. The scenarios used in HSGP-fimded exercises must be based on the State/Urban Area ' s
<br /> Homeland Security Strategy and plans. Acceptable scenarios for SHSP, UASI , MMRS , and CCP exercises include :
<br /> chemical , biological , radiological , nuclear, explosive, cyber, agricultural and natural or technological disasters .
<br /> Exercise scenarios must be catastrophic in scope and size as defined by the National Response Framework.
<br /> The scenarios used in HSGP- funded exercises must focus on validating existing capabilities and must be large
<br /> enough in scope and size to exercise multiple tasks and warrant involvement from In it Itiple .jurisdictions and
<br /> disciplines and nongovernmental organizations. Exercise scenarios should also be based on the Multiyear Training
<br /> and Exercise Plan .
<br /> • Special Event Planning. If a State or Urban Area will be hosting a special event ( e. g . , Super Bowl , G -8 Summit )
<br /> they are approved to participate in a Tier I or Tier II exercise as approved by the National Exercise Program ( NEP)
<br /> Executive Steering Committee per the NEP Implementation Plan . They should plan to use SHSP or UASI funding to
<br /> finance training and exercise activities in preparation for those events . States and Urban Areas should also consider
<br /> exercises at major venues ( e. g . , arenas, convention centers) that focus on evacuations, communications, and
<br /> command and control . States should also anticipate participating in at least one Regional Exercise annually . States
<br /> must include all confirmed or planned special events in the Multi -year Training and Exercise Plan .
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