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statutory regulations . The monitoring process is designed to assess a recipient agency ' s compliance with applicable state and federal <br /> guidelines . <br /> Monitoring is accomplished utilizing various methods including desk monitoring and on -site visits . There are two primary areas <br /> reviewed during monitoring activities - financial and programmatic monitoring. Financial monitoring is the review of records associated <br /> with the purchase and disposition of property, projects and contracts . Programmatic monitoring is the observation of equipment <br /> purchased , protocols and other associated records . Various levels of financial and programmatic review may be accomplished during <br /> this process . <br /> Desk monitoring is the review of projects , financial activity and technical assistance between FDEM and the applicant via e-mail <br /> and <br /> telephone. On- Site Monitoring are actual visits to the recipient agencies by a Division representative who examines records, procedures <br /> and equipment. <br /> Freauenev of annual monitorine activity : <br /> Each year the FDEM will conduct monitoring for up to 50% of their sub-grantees . It is important to note that although a given <br /> grant has <br /> been closed , it is still subject to either desk or on-site monitoring for a five year period following closure. <br /> Areas that will be examined include : <br /> Management and administrative procedures; <br /> Grant folder maintenance; <br /> Equipment accountability and sub- hand receipt procedures ; <br /> Program for obsolescence; <br /> Status of equipment purchases , <br /> Status of training for purchased equipment; <br /> Status and number of response trainings conducted to include number trained ; <br /> Status and number of exercises ; <br /> Status ol' planning activity : <br /> Anticipated projected completion ; <br /> Difficulties encountered in completing projects , <br /> Agency NIMS / ICS compliance documentation ; <br /> Equal Employment Opportunity ( F. F. O Status ) ; <br /> Procurement Policy <br /> FDEM may request additional monitoring/information if the activity , or lack there of, generates questions from the region , the <br /> sponsoring agency or FDEM leadership . The method of gathering this information will be determined on a case-by-case basis . <br /> Desk monitoring is an on -going process . Recipients will be required to participate in desk top monitoring on an annual basis <br /> and as <br /> determined by the FDEM . This contact will provide an opportunity to identify the need for technical assistance ( TA ) and/or <br /> a site visit if <br /> the FDEM determines that a recipient is having difficulty completing their project. <br /> As difficulties/deficiencies are identified , the respective region or sponsoring agency will be notified by the program office via <br /> email . <br /> Information will include the grant recipient agency name, year and project description and the nature of the issue in question . <br /> Many of <br /> the issues that arise may be resolved at the regional or sponsoring agency level . Issues that require further TA will be <br />referred to the <br /> FDEM for assistance . Examples of TA include but are not limited to : <br /> 27 <br />